Teaching and admin policy and work allocation model

The policy and model relative to the allocation of admin and teaching duties

A. Principles

  1. It is the collective responsibility of the body of academic staff to carry the teaching and admin load of the School, in any year.
  2. By default, all academic staff contribute to both teaching and admin.
  3. Duty allocation will be undertaken in a fair and transparent manner, and reasons for any variance to the standard work allocation for any individual will be documented and visible (respecting confidentiality, where necessary).
  4. Staff on part-time contracts will undertake duties proportionate to their fractional contract.
  5. Staff with exceptionally heavy or light research loads may have their duty allocation adjusted to compensate accordingly. As a guideline, staff at grade UE08 and UE09 with salary recovery from grants, and similar, in excess of 50% may be considered for a reduction in teaching and/or admin load. For staff at grade UE10, the guideline figure is 60% salary recovery.
  6. Where approved by the Head of School, consultancy commitments above the usual maximum of 60 days per year, or where consultancy income is used to offset the member of staff’s salary, may result in a reduction in teaching and admin work allocation.
  7. New staff will normally have a reduced work allocation in their first year.
  1. Responsibility for specific courses will normally be allocated on the basis that the member of staff will retain that responsibility for a period of between three and five years, with the responsibility rotating after that time.
  2. Whilst individual preferences will be taken into account in the allocation of duties, a member of staff who is not fully allocated will be expected to undertake any unallocated duty that they could be reasonably expected to fulfil.
  3. Research student supervision is a standard expectation of academic staff and therefore does not receive any specific recognition within the teaching and admin work allocation model.
  4. The default date for the handover of duties is 1 August in each year. However, this date will not be appropriate in all circumstances so the incumbent and his/her successor should agree on the handover process, particularly for MSc-related activities. For instance, the incumbent may retain responsibility for the business of the outgoing academic year with his/her successor taking responsibility for the business of the incoming academic year. Non-standard agreements should be reported to the Head of School and any other relevant office holders.
  5. Where agreement cannot be reached with a staff member regarding their work allocation, the staff member may request a meeting with the Head of School, to discuss the matter.

B. Standard teaching and admin work allocation

  1. The standard teaching work allocation for a full-time member of academic staff is:
    1. Teaching of 20 credit points; which may be varied dependent on factors such as complexity and maturity of course and number of students.
    2. Two tutorial groups.
    3. A fair share of Honours project supervision (normally three to five projects).
    4. A fair share of taught Masters project supervision (normally three to five projects). This total includes projects undertaken by MSc(R) students who are members of CDT cohorts.
  2. Project supervision by Research Assistants is additional to, not a substitute for, project supervision by their PI. Project proposals must include projects that any reasonable Masters or Honours student, as applicable, can undertake. In cases where project proposals are not fully taken-up by students, resulting in a lower than standard project allocation for a member of staff, then such staff shall be allocated additional second marking to compensate for the lower than standard project supervision allocation.
  3. In addition, all full-time academic staff will be expected to have a fair share of personal tutees (normally between 20 and 30 tutees).
  4. Actual numbers (credits, groups, projects, tutees) may vary, depending on the student cohort in any year, however the principle of fair and transparent allocation will prevail.
  5. By agreement, and subject to the overall needs of the School in any year, staff may adjust the balance between responsibility for tutorial groups, personal tutoring and project supervision, providing that an equivalent overall load is maintained.
  6. Academic staff are also expected to undertake a minimum of four hours per year of recruitment or outreach activity, as directed by the School.
  7. The standard admin work allocation for a full-time member of academic staff is one medium load admin duty or two lesser load admin duties.
  8. Staff undertaking heavy admin roles may be granted relief from some other duties by the Head of School.

University guidance on Academic Work Allocation Models is available on the University website. See Academic Work Allocation Models: Development Principles and Operational Guidance (PDF)