Financial Codes

Guidance for expenses

The University of Edinburgh accounting system uses a 3 code system to charge expenditure and income across all of its finance systems

Currently, it comprises cost centre, job code and account code.  Below, you will find information describing each of these code types and those codes relevant to the School of Informatics for expenses claiming purposes.

If in doubt about which code to select, please contact your Finance Administrator.

 

Cost Centres 

 

747DIV School 

747ISS – Informatics Student Services 

747IGS – Informatics Graduate School 

747ITO – Informatics Teaching Office 

747CDT – Centres for Doctoral Training 

747COM - Commercialisation 

747CSA – Institute for Computing Systems Architecture 

747CIS – Artificial Intelligence and its Applications Institute 

747ANC – Institute for Adaptive & Neural Computation 

747FCS – Laboratory for the Foundations of Computer Science 

747PAB – Institute of Perception, Action & Behaviour 

747SPE – Centre for Speckled Computing 

265000 – Institute for Language, Cognition & Computation 

 

Job Codes 

 

Job codes (combined with Cost Centre) are used to identify which grant/school account an expense is to be charged to.  They are either Research (R), UoE J Accounts, UoE General Accounts (G) or Donation (D) accounts.  Institute or School General expenditure would be charged to the G00001 job code.  For ISS/CDT general expenditure and School startup funding, there are different G job codes.  If you are unsure about which job code to select or if the code/account is not listed, please contact your finance administrator for advice. 

 

Account Codes 

 

The account code is a 4 digit code and represents the type of expenditure incurred and forms the basis of the University Chart of Accounts. 

Currently, there are 2 coding structures, 1 for University job codes (G, D & J) and 1 for research awards (R). 

 

Common account codes for R job codes: 

 

3102 

Research Other Costs 

3138 

Research Consumables 

3202 

Travel/Subs UK only 

3204 

Travel/Subs in EC non UK 

3206 

Travel/Subs outside UK 

3208 

Visitors Travel - Research 

3222 

Hospitality & Entertaining 

 

Common account codes for G, D & J job codes: 

 

4420 

Postage 

4430 

Computer Software Purchase 

4513 

Sundries 

4515 

Conference & Course Fees 

4554 

Subscriptions 

4567 

Hospitality & Entertaining 

4707 

Taxi Travel 

4708 

Air Travel 

4709 

Rail Travel 

4711 

Travel Other 

4713 

Hotel Accommodation & Meal Costs 

4714 

Subsistence

 

 For information, an extended list of all account codes that can be used against non-R job codes under the Informatics cost centres (School and Institutes):