Coding

What finance codes to use.

Account codes that can be used against all job codes except research grants (R) under the Informatics cost centres (School and Institutes).

 

The Finance Administrators should advise on financial coding selection. However, if you have any doubt about the account codes you were given from outwith the Finance Administrators, here is a list of the Account Codes that can be used against all job codes except Research Grants (R) under the Informatics Cost Centres (School and Institutes). Please note that it is imperative that you do not use account codes outwith the list.

Because of the nature of research grant budget allocations it is vital that the correct account codes are used; again, if you have any doubt please consult the Finance Administrators or your Portfolio Manager.

Codes should be obtained from your Finance Administrator/ Portfolio Manager

When using codes they should be presented in the format of Cost Centre/Account Code/Job Code:

Cost Centre = 6 alphanumeric characters in the form of 747XXX

Account Code = 4 digits starting with 3 for Research grants and with 1, 2, 4, 5 or 7 for School/Institute accounts

Job Code = 6 alphanumeric characters, normally starting with G for School/Institute accounts, and R for Research Grants

  • Codes should be confirmed at every booking/ordering, as there is no unified coding rule and code selections depend on particular grant, institute or school budget.
  • The Finance Administrator will check that there are funds available for expenditure.
  • It is very important that the correct financial coding is used in the first instance because all miscoding have to be corrected by journal.
  • The only standard coding is for ordering School Stationery – 747DIV/4402/G40541.