Maternity & paternity leave

Information for staff on maternity, paternity, shared parental and parental leave.

Information for staff on maternity and paternity leave can be found below, if you require any additional information or would like assistance please contact Informatics HR.

Contact InfHR

The University policies can all be found under the link below

A-Z Policies

The University forms can all be found under the link below

A-Z Forms

Maternity leave

Staff should inform their direct Line Manager or Portfolio Manager of their pregnancy as soon as possible. 

Managers should then inform Informatics HR and they will arrange for a risk assessment to be carried out for “New and Expectant Mothers”. 

Around the 20 week point of the pregnancy the member of staff will be issued with a MatB1 form by their GP or Midwife. This form must be passed to the Line Manager or Portfolio Manager who will in turn pass it on to InfHR.  The member of staff will then be contacted by College HR with details of the many maternity leave options available to staff members.

Further information on the University's Maternity Leave policy is available under the link below.

A-Z Policies

Please find below link to the University’s Maternity leave toolkit. This provides information and guidance to staff and managers on the maternity leave process.

Maternity toolkit

Paternity leave

Statutory Paternity Leave (SPL) is leave to support the mother (in relation to maternity) or primary carer (in relation to adoption or surrogacy) at or after the birth or adoption of a child. Employees are currently entitled to two weeks of Paternity Leave paid at full pay.

Employees wishing to take Paternity Leave should, wherever reasonably practicable, notify their manager and local HR Team either:

  • By the 15th week before the baby is expected (Maternity or Surrogacy) 

or

  • Within seven days of the Adopter being notified by the Adoption Agency that they have been matched with a child (Adoption) 

The employee must complete the Paternity Leave form and indicate the intended start date for each week of leave and either:

  • The date the baby is due (Maternity or Surrogacy)

or

  • The date the child is expected to be placed (Adoption)

Once the form is signed by the manager, it should be submitted to the InfHR. Following the birth of the baby/placement of the child, InfHR should be informed of the actual paternity leave dates.

Further information on the University's Paternity Leave policy is available under the link below.

A-Z Policies

Shared parental leave

The University is committed to supporting employees who are prospective and new parents and to providing them with more choice and flexibility regarding the care of their child during the first year of its birth or adoption.

This Policy allows employees to access shared parental leave without the requirement to satisfy the continuity of service test set by the UK Government for access to the statutory scheme. In addition, it provides enhanced shared parental pay which mirrors the pay available to staff on maternity/ adoption leave and is able to be used up to 52 weeks after the birth or adoption takes place.

The University is committed to helping employees understand the complexities of shared parental leave and pay and to supporting them through the required notification processes.

Further information on the University's Shared Parental Leave policy is available under the link below.

A-Z Policies

Parental Leave

The purpose of the statutory parental leave scheme is to enable employees to take unpaid time off work to spend with their child prior to its 18th birthday. It should not be confused with shared parental leave which enables parents to share a mother/lead adopter’s maternity/adoption leave and pay entitlement to care for their child in the first year following its birth/placement.

Further information on the University's Parental Leave policy is available under the link below.

A-Z Policies

Returning Parents Coaching Programme

The University of Edinburgh is committed to supporting employees who are new parents. As part of this commitment, the University has invested in a ‘Returning Parents’ Coaching Programme, providing you with expert support to help your transition back into the workplace. This service is available to anyone who is returning from Maternity Leave, Shared Parental Leave or Adoption/Surrogacy Leave.

Further information on the University's Returning Parents Coaching Programme is available under the link below.

Returning Parents Coaching