PGR Visiting student policy
Informatics policy on visiting postgraduate research students.
All visiting PGR students who are in attendance at the University for more than two weeks must be registered on EUCLID. This means that it is now no longer possible to host a visiting PGR student from another institution, for more than 14 days, without matriculating them with the University of Edinburgh. The School administers incoming visiting students in accordance with the University Visiting and Non-Graduating Student Policy and Procedure:
Visiting PGR research students who are on reciprocal exchange programmes are governed by the relevant University-approved Memorandum of Understanding (MoU) or Memorandum of Agreement (MoA). These students may not be liable for fees, dependent on the terms and conditions of the relevant MoU/MoA. Further information on these fee status agreements is available from the Edinburgh Global.
PGR tuition fees
Visiting PGR students must be recorded in the student record even when they are not undertaking any taught courses. The fee arrangements for Visiting PGR students who are on reciprocal exchange programmes are governed by the relevant University-approved MoU or MoA. These students may not be liable for fees, dependent on the terms and conditions of the relevant MoU/MoA.
Visiting PGR students whose fee status is not covered by a reciprocal exchange programme who are admitted for less than or up to twelve weeks are not charged a fee. PGR visitors whose fee status is not covered by a reciprocal exchange programme who are admitted for more than twelve weeks are charged a flat rate fee for up to the next nine months (home, EU or international) which is standard across the University.
Ad-hoc programmes, e.g. for summer schools or specialist international visits, are set up individually. Advice must be sought from College Office who will assist with the creation of programme codes and fee setting.
Application & admission procedures
Visiting PGR students must have made an application and completed admissions procedures before commencing their period of visitation.
Overseas PGR visiting students who need a Tier 4 visa must be nominated to IGS by the supporting supervisor at least 3 months in advance of the proposed programme start date. This is to allow enough time to create the student record, as well as allowing time for ATAS, CAS and visa processes to be completed.
Potential supervisors of visiting PGR students are expected to have already discussed the visiting arrangements with the applicant before proceeding with the EUCLID registration. Staff involved in the recruitment of visiting research students need to contact the Graduate School with the following information:
- student name, gender and email address
- student date of birth, nationality and ethnic origin
- supervisor name and research local institute
- name and address of home institution
- estimated period of study in Edinburgh
- funding information (who will cover the admission or tuition fee)
- a letter confirming registration in home institution
- a reference from their principal supervisor in home institution
- a statement of support confirming Edinburgh supervision arrangements
- proof of English language proficiency to the University-specified standard (only required for visits of more than 12 weeks)
Graduate School will assign the student to the appropriate programme and start date, and contact the student via EUCLID to request that they complete the application form. Students will be required to upload any supporting documentation as part of their EUCLID application, and demonstrate that they meet the minimum entry criteria for the programme of study.
It is the responsibility of the visiting PGR student to ensure they are on the correct visa, if applicable, for the duration of their visit.
Further student systems advice on the visiting student record creation process is available at: http://www.studentsystems.ed.ac.uk/staff/User_Guides/
Please consult the School's Room Allocation policy for further information on the allocation of visiting research students to desks.
Additional administrative information
Informatics Student Services staff do not administer the recruitment of visiting research staff or UG interns. These visitors can be recruited via the University's Visiting Academic or Sponsored Researcher schemes, without the need to matriculate or admit the individual via EUCLID. Please contact the appropriate Research Support Office for further information. The Research office is responsible for registering visiting researchers and UG interns on the VRS.
Policy Approved by: Strategy Committee 25/06/2014
Last Reviewed: 19/06/2019