PGR Visiting student policy

Informatics policy on visiting postgraduate research students.

Visitor definitions

All visiting research students (UG and PG) who are in attendance at the University for more than two weeks must be registered on EUCLID. This means that it is now no longer possible to host a visiting research student from another institution, for more than 14 days, without matriculating them with the University of Edinburgh. The School administers incoming visiting research students in accordance with College Office advice:

College Academic Affairs Policy on Visiting Students

Reciprocal agreements

Visiting research students who are on reciprocal exchange programmes are governed by the relevant University-approved Memorandum of Understanding (MoU) or Memorandum of Agreement (MoA). These students may not be liable for fees, dependent on the terms and conditions of the relevant MoU/MoA. Further information on these fee status agreements is available from the Edinburgh Global.

Edinburgh Global

PGR tuition fees

Visiting PGR students must be recorded in the student record even when they are not undertaking any taught courses. The fee arrangements for Visiting PGR students who are on reciprocal exchange programmes are governed by the relevant University-approved MoU or MoA. These students may not be liable for fees, dependent on the terms and conditions of the relevant MoU/MoA.

Visiting PGR students whose fee status is not covered by a reciprocal exchange programme who are admitted for less than or up to twelve weeks are not charged a fee. PGR visitors whose fee status is not covered by a reciprocal exchange programme who are admitted for more than twelve weeks are charged a flat rate fee for up to the next nine months (home, EU or international) which is standard across the University. 

Ad-hoc programmes, e.g. for summer schools or specialist international visits, are set up individually. Advice must be sought from College Office who will assist with the creation of programme codes and fee setting.

Fee Information for Visiting Students

Application & admission procedures

Potential PGR supervisors are expected to have already discussed the visiting arrangements with the applicant before proceeding with the EUCLID registration. Staff involved in the recruitment of visiting research students need to contact the Graduate School with the following information:

  • student name, gender and email address
  • student date of birth, nationality and ethnic origin
  • supervisor name and research local institute
  • name and address of home institution
  • estimated period of study in Edinburgh
  • funding information (who will cover the admission or tuition fee)
  • a letter confirming registration in home institution
  • a reference from their principal supervisor in home institution
  • a statement of support confirming Edinburgh  supervision arrangements
  • proof of English language proficiency to the University-specified standard (only required for visits of more than 12 weeks)

Graduate School will assign the student to the appropriate programme and start date, and contact the student via EUCLID to request that they complete the application form.  Students will be required to upload any supporting documentation as part of their EUCLID application, and demonstrate that they meet the minimum entry criteria for the programme of study.

Further student systems advice on the visiting student record creation process is available at: http://www.studentsystems.ed.ac.uk/staff/User_Guides/

Please consult the School's Room Allocation policy for further information on the allocation of visiting research students to desks.

Additional administrative information

Informatics Student Services staff do not administer the recruitment of visiting research staff or interns. These visitors can be recruited via the University's Visiting Academic or Sponsored Researcher schemes, without the need to matriculate or admit the individual via EUCLID. Please contact the appropriate Research Support Office for further information.

 

Policy Approved by: Strategy Committee 25/06/2014

Last Reviewed: 25/06/2014