Ethics approval duration

Information on the valid duration of ethics approval in the School.

The duration for which approved ethics application can be referred to as valid basis for the ethical conduct of a project depends on

  1. the project type and
  2. the identified risks associated with the project. 

Staff and PhD projects

For personal research, grant-funded research and PhD projects, the expectation is that the original ethics application will suffice to cover the entirety of the project, provided the established methodology and the research team stay the same. The principal investigator (PI) is required to advise the Ethics committee via the original ticket (or, alternatively, with clear inclusion of the reference number) should there have been any meaningful change to the project. The change will be logged against the original reference number, and the assigned Ethics committee member will advise if additional documents (updated consent forms or participant information sheets) are necessary. The latter is only expected to be the case where the communicated change brings about higher risk to the research participants (such as, but not limited to, increased likelihood of data linkage and/or physical/emotional harm).

Undergradute and MInf projects

For staff-led undergraduate/MInf projects, the expectation is that the original ethics application will suffice to cover several iterations of the project, provided the established methodology and staff PI stay the same. The staff PI is required to advise the Ethics committee via the original ticket (or, alternatively, with clear inclusion of the reference number) when new students are involved in the project. This will be logged against the original reference number, and no further action is expected to be required. In cases of a meaningful change to the project’s methodology, the PI is required to notify the Ethics committee as above, and the assigned committee member will advise if additional documents (updated consent forms or participant information sheets) are necessary. As for staff/PhD projects, the latter is only expected to be the case where the communicated change brings about higher risk to the research participants (such as, but not limited to, increased likelihood of data linkage or physical/emotional harm).