Open Access Policies
A summary of the policies that require open access, including the School policy, REF policy and RCUK/UKRI policy.
There are several policies that mandate open access. The following is a summary of potentially applicable policies, but authors should also check their funding agreements, particularly for funders not listed below.
School Publications Policy
|Applies to||All staff writing papers.|
|Covers||All types of research output accepted after 1 April 2015.|
|Requirement||The metadata and author's final version of all papers must be entered into Pure on acceptance.|
|Allowable embargo||Any length of publisher embargo is acceptable.|
REF Open Access Policy
|Applies to||All staff who are likely to be included in the next REF.|
|Covers||Journal and conference papers accepted after 1 April 2016.|
Paper must be:
For most Informatics staff an embargo period of 12 months will be allowable. Staff who will be submitted to a non-Informatics REF UoA may have a longer embargo. Staff who are uncertain which UoA they will be submitted with should contact the Director of Research.
Exceptions may be available where the publisher requires a longer embargo – please contact the RDM team for more details (firstname.lastname@example.org).
Local information at http://web.inf.ed.ac.uk/infweb/research/ref/ref-open-access-policy
REF2021 open occess policy in paragraphs 223-255 of the Guidance on submissions at https://www.ref.ac.uk/publications/guidance-on-submissions-201901/
Research England (previously HEFCE) information and FAQs at https://re.ukri.org/research/open-access-research/
Authors can check if a journal allows compliance with REF open acces policy through the SHERPA REF tool. Informatics authors should select REF Main Panels A and B (Sciences, Technology and Medicine).
RCUK/UKRI Open Access Policy
Journal and conference papers produced from RCUK funded research (councils under UKRI from April 2018).
UKRI will uphold RCUK Open Access Policy as it stands. No review changes to the policy will take effect until after REF2021.
|Covers||Journal and conference papers accepted after 1 April 2013.|
|Allowable embargo||Variable dependent on discipline, publisher policies and funding availability.|
UKRI principles on Open Access: https://www.ukri.org/funding/information-for-award-holders/open-access/
UKRI reference to existing RCUK OA policy and FAQs: https://www.ukri.org/funding/information-for-award-holders/open-access/open-access-policy/
Authors can check if a journal allows compliance with select funder's Open Access policy through the SHERPA/FACT tool.
|Applies to||All work produced from Horizon 2020 grants.|
|Covers||Peer reviewed scientific publications.|
|Allowable embargo||6 months|