Information on Publications, Open Access and Acknowledgements.
EPSRC requires that we collect (and make accessible) information related to ALL publications, conference posters and presentations by students funded by our CDT grant. This information is also crucial for obtaining future grant funding.
To meet this requirement, CDT students must deposit all of their published papers into the University’s publication repository PURE, using the web form at the following link:
Students will be instructed on how to deposit papers into PURE in the Autumn of their first PhD year.
Please deposit papers that you have co-authored, as well as those on which you were the primary author, unless you know for certain that the primary author has already done so.
The accepted copy of your paper should be submitted through the above web form just after it has been accepted for publication.
Please note that MSc and PhD theses should not be deposited into PURE. Students should upload their PhD theses to the Edinburgh Research Archive; guidance will be provided in good time.
Since April 2013, Research Councils UK (RCUK), which includes our funder EPSRC, has required that all publications resulting from CDT-funded work are made openly accessible. There are several ways to meet this requirement:
1. Publish in a fully open-access journal. These journals typically require an article processing charge (APC) to cover the costs of publication. The CDT will normally cover the APC for these journals.
2. Publish in a closed-access journal, but pay them an extra article processing charge (APC) to make this specific article open-access immediately. The University has a dedicated but limited APC fund from RCUK to pay these extra charges direct to the publishers; see these author instructions.
3. Publish in a closed-access journal, but make the accepted copy of your work openly available through PURE (after peer review). You will already have deposited the accepted copy into PURE, in accordance with the instructions under ‘Publications’ above. However, if you did not make it open access at that time, due to the publishing journals’s embargo period, you must make the accepted copy publicly available within 6 months of publication, to meet EPSRC requirements. The legal terms of your agreement with the publisher must allow you to make the article available in this way; if they do not, you cannot choose this option.
Options 1 and 2 are called "Gold OA", and ensure that the article is immediately freely available to all. Option 3 is called "Green OA", and is still open-access, but not immediately and not as conveniently. RCUK requires CDT students to choose Gold OA when the publisher supports it and funds are available to pay for it (for Option 2, this means until the University's APC fund is depleted), and to otherwise use the Green OA publishing method. RCUK has provided a decision tree that shows you how to choose between the options.
To check whether a specific journal complies with the EPSRC open-access policy, use the SHERPA/FACT tool to search for the journal, specifying EPSRC as the funding source. For more details about self-archiving in particular journals, you can use the SHERPA/RoMEO search tool.
When presenting a paper at a conference, information on what rights you retain should always be found in any copyright transfer form that you sign. As a general rule, ACM, IEEE and conferences that are published in Springer LNCS allow self-archiving with no embargo period.
You can contact the Informatics KM team (email@example.com) if you have queries about a particular journal or conference venue.
If you wish to publish your work in a journal which offers the Gold OA Option 2, but the University fund has been depleted, you can contact firstname.lastname@example.org to request that the CDT pay the extra APC charges. Normally we would expect you to choose one of the other options, because the CDT has no dedicated funds for extra APC charges, but if there are special circumstances for your particular publication then we will take those into consideration.
Note that all CDT funding for publications is independent of the end date of your PhD. As long as we have funding remaining, we will pay suitable publication costs even well after your PhD is completed, as long as the publication is about work that you undertook while you were a CDT student.
All presentation materials, including posters, slides and printed documents, must acknowledge EPSRC, University of Edinburgh, School of Informatics and the CDT PPar by including their logos. Relevant logos for posters and presentations are available at the following links:
Please also include the EPCC logo if your supervisor is from EPCC. This can be downloaded from the EPCC website.
If you are sponsored by an industry partner, you should ask their permission before using their logo.
For paper publications, acknowledgements should be written out in full and are required to contain our funding reference numbers:
"This work was supported by grant EP/L01503X/1 for the University of Edinburgh School of Informatics Centre for Doctoral Training in Pervasive Parallelism (http://pervasiveparallelism.inf.ed.ac.uk/) from the UK Engineering and Physical Sciences Research Council (EPSRC).
You should also cite any other relevant support, e.g. from an industry partner or use of ECDF, for example:
"The work has made use of resources provided by the Edinburgh Compute and Data Facility (ECDF; www.ecdf.ed.ac.uk), which has support from the eDIKT initiative (www.edikt.org.uk)."
Additional information related to citing ECDF if relevant is available at: https://www.wiki.ed.ac.uk/display/ecdfwiki/citation
Further information related to poster printing procedures and payment can be found here: IGS Poster Printing