Arrival & induction
Welcome Week, registration, matriculation and other useful information.
Please note that, due to the Covid-19 pandemic, the Informatics Graduate School services are now provided remotely or via a self-service model. We are currently working towards introducing the most efficient and safe schedule in order to welcome new PGR students to the School of Informatics.
Information for new students
SEPTEMBER 2020 OFFER HOLDERS - If you have an offer to start your studies in September 2020, please refer to the document below for information on your induction to the School of Informatics.
LATER OFFER HOLDERS - If you have an offer to start your studies in October 2020 or later, please refer to the document below for information on your induction to the School of Informatics.
The following link provides further information for new students:
Maps to help you find your way around the area can also be found online:
Matriculation and student card collection
Before you arrive, you should have completed the online registration form, which will be available via the MyEd portal in the Student Personal Details channel around 4 weeks before your programme start date. Full information is available on the Student Support website:
As a University of Edinburgh student you are required to have a valid student card. You can find information on how to apply for a student card here:
UPDATE - Please check information on distribution of student cards below
After registering with the University and making arrangements for your student card you must confirm your attendance with the IGS. This will allow us to welcome you to the School, confirm that you can start your programme and provide you with an introduction to your new place of work.
The IGS Team will soon get in touch with you to provide specific information on how to confirm your attendance. You should note that it is not possible to register with the School before the attendance date shown in your offer of admission. Once your formal registration has been completed, the School will direct you to your Institute admin office team or CDT admin team.
Once attendance is confirmed, the following will be organised:
- registration details for your DICE account (the School of Informatics computing system);
- access to PGR office space;
- access to Computing Facilities provided by the School;
- details about receiving your monthly stipend and completing necessary financial paperwork (applicable to funded students only).
Arranging and receiving UoE stipend payments
- Students in receipt of a funded offer must contact the Fees Department to present a copy of their programme offer letter. This is very important as it allows the Fees Department to confirm the award of the funding and helps make sure the School is invoiced for the payment of tuition fees.
- Where PGR students have been awarded a funding package from the University, the IGS will arrange all stipend payments.
- In order to receive stipend payments, students must be successfully and fully matriculated and have their attendance confirmed.
- Once matriculated, students will receive the necessary payment paperwork and provide the IGS with their bank account details into which the stipend will be paid. Students who are to be paid a stipend should complete and return the necessary finance paperwork to IGS ASAP, and by the end of September welcome week (or the week of arrival if arriving outside of the September welcome week). Delays in receiving the necessary information will result in delays in students receiving their first payment.
- Note that the IGS can only make stipend payments into UK bank accounts.
IMPORTANT - Once a student is fully matriculated, and IGS have been provided with the necessary paperwork and UK bank account details, the IGS finance administrator will submit a payment request for the initial bulk payment. It can take up to 20 working days for this initial payment to be paid into a student's UK bank account, so students should plan their finances accordingly. Students may be a few weeks into their study before the first payment is received. The first payment made is normally a block payment of the equivalent of 3 months of stipend payments, subsequent payments will be paid monthly (in advance, not arrears) into the same UK bank account.
School of Informatics PGR Induction Events
The Informatics Graduate School holds PGR Induction events in September and January each year. These events provide you with important information to get you started on your PGR degree programme. As well as presentations from a range of University teams, this is an excellent opportunity to meet, mix and mingle with your new PGR peers. Attendance at the PGR Induction is expected by all new PGR students (including those on CDT programmes).
Informatics PGR Welcome/Induction Session
All new PGR students are invited to attend the PGR welcome/induction session on Tue 15 September 2020, 10.30- 12.00. Due to the COVID-19 situation, there are currently restrictions on access to the Informatics Forum and physical distancing measures are in place. As such, the PGR Induction will be delivered online via Blackboard Collaborate. To join the session, please click the link here: https://eu.bbcollab.com/guest/c44e14fa8b8643948499ee0c5f655943
Welcome to the School of Informatics from the Head of School - Prof Jane Hillston (Head of School, PGR Personal Tutor)
Welcome to Informatics from the Director of the Graduate School - Prof Bob Fisher (Director of IGS)
Introduction to UCU
Welcome to Informatics from the Deputy Director of the Graduate School - Dr Mary Cryan (Deputy Director of IGS)
Overview of University Student Support Services - Dr Lindsey Fox (Graduate School Manager)
|11:40-11:45 (longer if needed)||Student Q&A session|
Doctoral College Welcome Session
We would encourage all new PGRs to attend the Doctoral College Welcome session on Tue 15 September, 13:00 to 13:45.
Please register for the event here.
Institute of Academic Practice Information
- IAD PGR brochure and PhD Planner - Students can find the new AY 20/21 IAD PGR brochure here: https://indd.adobe.com/view/2a7deeb0-afeb-49bf-af3f-29d68027b5fe and the downloadable PhD planner here: http://www.docs.hss.ed.ac.uk/iad/Postgraduate/PhD_researchers/IAD_PhD_Planner_201617.pdf
- Overview of IAD Provision - New students are encouraged to watch the IAD induction video for PGR’s, which is available here: https://media.ed.ac.uk/media/1_751aop7s
- Getting Started with Postgraduate Research - This online course for all new PGR’s will cover essential information, tips and advice for anyone starting a research degree at Edinburgh. More information and ho to sign up can be found here: https://www.ed.ac.uk/institute-academic-development/postgraduate/doctoral/courses/prepare-doctoral-success
- IAD PGR workshops - All workshops are running in semester one will be delivered online. A full list of dates can be found here: https://www.ed.ac.uk/institute-academic-development/postgraduate/doctoral/courses
Other UoE PGR events
Information on other University events that will be of interest to new Informatics PGR students can be found on the Events for Postgraduate Research Students webpage and the EUSA What's On webpage. There is a "How-to get off to an effective start with your research degree on Wed 9th Sep 09:30 - 10:00 (Register here), as well as social events including PG Yoga, PG Coffee Crawl, PG Networking Picnic and PG virtual coffee breaks.
School of Informatics Computing Support LEARN "Dice for Research Students" course (for new PGR students).
- Open Learn through your MyEd channel
- Click on the top right ‘self-enrol’ tab
- Search for ‘Dice for Research Students’
- Click on course link to view and complete the course
LAUNCH.ed, support for student entrepreneurs
University College Union (PG and postdoc network)
Teaching support vacancies
The School of Informatics is able to offer a wide range of part-time tutoring, demonstrating, marking and related jobs to students who are currently studying at the University of Edinburgh. Previous employees have reported that this type of work provides a valuable insight for those considering a career in academia and a useful transferable skill for those of you whose future lies elsewhere. Work on a particular course might also improve your knowledge of a subject area, or open up new research opportunities. We hope that you will benefit from this exposure to the teaching environment. More information and a list of current vacancies can be found on our Teaching Support webpages:
This University guidance page is intended to help new students through the early stages of life in Edinburgh, including useful advice on money, health, events etc.
The University's Accommodation, Catering and Events team provides housing and catering services to over 6,500 students in University owned accommodation, and may be able to help with finding and renting privately-owned accommodation.
Health and Safety
You can find guidance and advice on general health and safety issues, relevant training and policies in the website of the University's Health and Safety Department.
The School of Informatics also have a dedicated Health and Safety webpage which includes its own H&S policy to be implemented locally and information on where to direct relevent questions and concerns.
Student Ergonomics - There has been a significant increase in the number of students showing signs of musculoskeletal problems, which can be attributed to poor posture and the use of computers, smartphones, games consoles and iPad-style tablet devices. Free online training and guidance for students can be found below:
Access to SoI buildings - The Informatics Forum, the Bayes Centre, and the Appleton Tower remain closed to all non-essential workers. The School Exec are working very closely with the University and managing building access in line with appropriate Scottish Government guidance. The ongoing message is that where PGR students can engage and progress with their studies whilst working at home, they should continue to do so. For updates on the matter please check the Roadmap for re-opening of the School of Informatics as well as relevant email communications sent to you by the School.
Health and Wellbeing
There is a range of services provided by the University and throughout Edinburgh to support your physical and mental wellbeing.
An overview of all kinds of support available to you within the School of Informatics and wider University.
The Student Immigration Service provides help and guidance for all new and continuing students who come to Edinburgh from outside the UK. A pre-arrival guide is available on-line which contains lots of useful information, advice, and guidance on a range of topics, including assistance with opening a UK bank account.
You can find general and Informatics PGR specific information and updates regarding the University's response to COVID-19 below.
The University has launched a new Covid support service for students who need to self-isolate in private accommodation.