Leave of absence from your studies and annual leave.
Postgraduate Research students are normally required to be resident in Edinburgh, or fully engaged in study, during their Prescribed Period of Study; however:
Students may be absent from Edinburgh for short periods to allow for vacations, attendance at conferences, workshops, etc. This does not require formal School approval but should be agreed with the Principal Supervisor in advance. Students and supervisors should agree a start and end date for the absence and the student should then complete the following online notification form with the details. This will be submitted to the Informatics Graduate School and a copy sent to the Principal Supervisor for records.
Note for CDT students: If you have completed a travel request form for travel of less than two weeks and this has been approved, we will refer to this form and therefore you will not have to complete the above form as well.
Where students will be absent from Edinburgh for longer than 2 weeks (for example, research visits and internships), the student and supervisor must apply for a formal Leave of Absence. During this time, the student is expected to continuing working on their thesis and supervision is expected to continue. Therefore, the period(s) of absence:
An application for a leave of absence should be made following discussion by both the student and the principal or lead supervisor. Applications may be made by submitting the application form to the Graduate School office:
Once the request has been considered by the DHoGS, and College Postgraduate Studies Committee if applicable, the outcome of the request will be communicated to the student and supervisor by the Graduate School Office.
All Postgraduate Research students are permitted to take up to 6 weeks (30 working days) annual leave per academic year. The student is still a fully-matriculated student at the University of Edinburgh during this time. Annual Leave of up to 2 weeks must be agreed by the Principal Supervisor and recorded by the student using the webmark form. For annual leave of more than 2 weeks, a Leave of Absence request must be submitted for approval, as outlined above.