Special circumstances

Information on how to contact us in case of special circumstances which might affect students in Informatics.


The School of Informatics acknowledges that your study for any second semester courses and assessments will have been affected by the extraordinary circumstances caused by the Covid-19 virus.  This is understood to have had a significant effect on all students and will be considered to be a special circumstance which affects all of our students and there is no need for you to report this separately, all Boards of Examiners will take the impact of Covid-19 into account. If, however, your work was disproportionately affected by the Covid-19 virus (through losing access to University resources after building closures, or for other reasons) then please report this as a special circumstance.  This may apply particularly to Honours and MInf projects where the stated goals of the project could not be completed because of the effects of Covid-19.


Special circumstances forms need to be submitted to the Student Support team so that they can be reviewed by the special circumstances committee. You can email the form to us (please ensure that you get an automatic response with a ticket number returned).

Email us the special circumstances form

You can find more information on special circumstances procedures on the University’s webpage.

Special circumstances

Quick guide

We have provided a quick guide to the special circumstances form below:

  • List all courses and assessments that have been affected, including submission dates of any affected assessments;
  • If any assessments for external courses have been affected, we will send the form to the relevant School. You only need to submit one special circumstances form and this is to the School within which your degree programme is based;
  • The evidence provided should be relevant to the dates that have been affected by your special circumstances;
  • Please submit your special circumstances form as soon as you are able to. There is no guarantee the Special Circumstances Committee will be able to review your form if submitted after the meeting. You may be able to submit evidence after the form.
  • There are deadlines for submitting the forms to your owning School.  The deadlines to submit for School of Informatics courses for academic year 2019/20 are as follows:
    • Semester 1 - Friday 10 January, 12 noon.
    • Hons Project/MIP1/MIP2 - Monday 16th March, 12 noon.
    • Semester 2 - Friday 22 May, 12 noon.
  • Please note that each School has its own special circumstances deadline so, if you are submitting for courses that are not owned by the School of Informatics, please contact us for advice on the relevant deadlines (as they may be sooner than the deadline for Informatics courses).

The University’s policy on Special Circumstances is linked from the procedure page mentioned above. It is important to note the following:

  • Section 2 of the policy lists what constitutes a special circumstance. If you are unsure, you can check with the Student Support team;
  • Please see section 6 of the special circumstances policy for more information on the evidence requirements and which kinds of evidence hold greater weight;
  • There are a limited number of actions that the special circumstances committee can recommend. These are outlined in sections 10 and 11 of the special circumstances policy.