Application & Appointment Process

Information on the application and appointment process.

Prior to submitting an application for a Teaching Support post please ensure you have read and understood the eligibility requirements detailed below.

Eligibility

  • University regulations stipulate that full-time PhD students may undertake up to 6 hours work per week during semester time, making the recommended limit 132 hours per year, this doesn't apply to PCD students on the teaching track. The Graduate School, in consultation with the relevant PGR supervisor, will check and authorise all duties assigned to students who have already committed to 132hrs during that session.

 

  • Honours undergraduate (UG3- UG5) and taught postgraduate students (PGT) can be employed as tutors or demonstrators, taking a maximum of three groups per semester. (E.g. 3x Tutor Roles OR 2x Tutor Roles & 1x Demonstrator MAX per semester).

 

  • Non-students employed on guaranteed hour’s contracts are restricted to a 180 hours per semester, maximum.

 

  • All matriculated students [Home, EU or Overseas] wishing to work in a Teaching Support role must submit ALL passport information [including any visa and right to work documentation] to Informatics Student Services PRIOR to making any application.

 

  • Overseas PGR students funded via an RA contract can only work 20hrs a week as a part-time RA. This is a rule associated with their visa conditions, meaning additional appointment in a Teaching Support role is not permitted.

 

  • Full-time RAs are encouraged to take on some tutoring or demonstrating work as part of their standard duties, and cannot be paid additionally for any work of this type.

 

  • Part-time RAs can be paid for any Teaching Support work they do (Human Resouces (HR) rules mean the School is unable to pay full-time RAs).

 

  • Part-time overseas studentship RAs cannot apply for Teaching Support work (see overseas student information above).

 

Application Process

You must complete the following two stages when applying for any positions within the School of Informatics.

Application Stage 1

Students are asked to submit a new version of this form annually (for each session) to help us maintain accurate applicant records. If you have not previously done so, please complete the (1) Teaching Support Applicant Information Form in the first instance. This form acts as a Curriculum Vitae (CV)  and provides us with the information we need to generate any future Teaching Support contract, as well as giving the recruiting academic some more detailed information about your skills, experience and work preferences.

You must supply your National Insurance Number on your (1) Teaching Support Applicant Information Form) or provide evidence that you have applied to obtain one.

If you do not have a National Insurance Number, please organise to get one from HMRC - https://www.gov.uk/apply-national-insurance-number. The process to obtain a National Insurance Number can take between 4-6 weeks. Please note, the University of Edinburgh cannot request or obtain this number for you.

As soon as you have completed the (1) Teaching Support Applicant Information Form you MUST make an appointment with the Teaching Support Administrator to arrange to bring in your  identification documents to Informatics Student Services in person. Please note that emailed scans will not be accepted.

You MUST bring in the following documents

  • Current and Valid Passport
  • Recently Expired Passport (UK Nationals only)
  • EU National ID Card (EU Nationals only)
  • Visa/Other Supporting Documentation (if you are a non-UK citizen)
  • National Insurace Number appointment letter (required if you have not supplied a National Insurance Number on your Applicant Information Form)

In order to comply with HR and UKVI regulations, you CANNOT start work until your ID has been verified by the Informatics Student Services team. 

To make an appointment with the Teaching Support Administrator to have your ID verified, please email us at  teaching-support@inf.ed.ac.uk.

 

DO NOT progress to Application Stage 2 or submit the (2) Teaching Support Application for Work Form until you have had your ID verified and your eligibility to work check conducted. 
If you are already employed by the School of Informatics as a Teaching Support Provider, please fill out the (1) Teaching Support Applicant Information Form and contact the Teaching Support Administrator - teaching-support@inf.ed.ac.uk.

 

Application Stage 2

Permissions to obtain prior to work - You must check with your studentship sponsor, grant holder or supervisor to make sure that they are happy for you to undertake this work.

Students on Tier 4 Visas - Tier 4 visas impose strict restrictions on working in the UK. If you hold a Tier 4 visa, you must adhere to these restrictions. Your entry clearance vignette (visa sticker in your passport) or your Biometric Residence Permit (BRP) will tell you if you are allowed to work. For more information on the restrictions when working at the University of Edinburgh, please visit our Working in the UK during studies web page.

Only once you have submitted your (1) Teaching Support Applicant Information form AND have had your ID verified should you view the Live Theon Vacancies and fill out the  (2) Teaching Support Application for Work Form; highlighting the specific positions you would like to be considered for.

Once you have submitted your (2) Teaching Support Application for Work Form, it is sensible to contact the lecturer directly to discuss the post and the contribution you can make as a Teaching Support Provider.

If the lecturer has approached you about a vacancy for their course, you MUST still complete application stages 1 & 2, as stipulated above, PRIOR to starting work. This means that you must -

  • Complete the (1) Teaching Support Applicant Information form (CV)
  • Make an appointment with the Teaching Support Administrator to have your ID verified
  • Obtain and submit a National Insurance Number 
  • Submitting a (2) Teaching Support Application for Work form (Duties/Roles desired)

 

Appointment Process

The Course lecturers are responsible for the appointment of applicants to roles.  Once lecturers have made these decisions, they notify the Informatics Student Services Team who record the appointment on the system.  You will receive confirmation of your appointments via email, including details of the hours associated with a particular post. Should you be appointed to more than one role you will receive an email for each post.  If you have not heard whether you have been successful in a particular role, please contact Informatics Student Services in the first instance via email - teaching-support@inf.ed.ac.uk.

 

Contract

Once you have been appointed to a role, a guaranteed hours contract will be requested from HR on your behalf by the Informatics Student Services team.  You may come and collect your contract from Appleton Tower, Room 6.01, once you have been notified by the Teaching Support Administrator that is has been received from HR. You usually have 14 days to collect, sign and return your contract from the date of your contract notification email.

PLEASE NOTE - Failure to sign and return the relevant contract paperwork, within the requested time period, will result in your contract being invalid and you will be unable to be paid for any work.

If you already have a guarranteed hours contract and you wish to apply for vacancies, please advise the Teaching Support Administrator of your current contract end date via teaching-support@inf.ed.ac.uk and fill out both the (1) Teaching Support Applicant Information and (2) Teaching Support Application for Work Forms.

 

Useful Links:

Please note that the application process has changed from previous years and now requires two different forms to be filled out. For further information, please click on the Current Vacancies link here - Current Vacancies