Information on the application and appointment process.
The University will employ full-time postgraduate research students for no more than an average of 9 hours per week across the academic year (in line with its policy), and recommends that PGR students apply this limit to employment outside the University. PhD students should discuss any proposed employment within the University or with any other employer with their principal supervisor.
You must complete the following two stages when applying for any positions within the School of Informatics.
Students are asked to submit a new version of this form annually (for each session) to help us maintain accurate applicant records. If you have not previously done so, please complete the (1) Teaching Support Applicant Information Form in the first instance. This form acts as a Curriculum Vitae (CV) and provides us with the information we need to generate any future Teaching Support contract, as well as giving the recruiting academic some more detailed information about your skills, experience and work preferences.
You must supply your National Insurance Number on your (1) Teaching Support Applicant Information Form) or provide evidence that you have applied to obtain one.
If you do not have a National Insurance Number, please organise to get one from HMRC - https://www.gov.uk/apply-national-insurance-number. The process to obtain a National Insurance Number can take between 4-6 weeks. Please note, the University of Edinburgh cannot request or obtain this number for you.
As soon as you have completed the (1) Teaching Support Applicant Information Form you MUST make an appointment with the Teaching Support Administrator to arrange to bring in your identification documents to Informatics Student Services in person. Please note that emailed scans will not be accepted.
You MUST bring in the following documents
In order to comply with HR and UKVI regulations, you CANNOT start work until your ID has been verified by the Informatics Student Services team.
To make an appointment with the Teaching Support Administrator to have your ID verified, please email us at firstname.lastname@example.org.
Permissions to obtain prior to work - You must check with your studentship sponsor, grant holder or supervisor to make sure that they are happy for you to undertake this work.
Students on Tier 4 Visas - Tier 4 visas impose strict restrictions on working in the UK. If you hold a Tier 4 visa, you must adhere to these restrictions. Your entry clearance vignette (visa sticker in your passport) or your Biometric Residence Permit (BRP) will tell you if you are allowed to work. For more information on the restrictions when working at the University of Edinburgh, please visit our Working in the UK during studies web page.
Only once you have submitted your (1) Teaching Support Applicant Information form AND have had your ID verified should you view the Live Theon Vacancies and fill out the (2) Teaching Support Application for Work Form; highlighting the specific positions you would like to be considered for.
Once you have submitted your (2) Teaching Support Application for Work Form, it is sensible to contact the lecturer directly to discuss the post and the contribution you can make as a Teaching Support Provider.
If the lecturer has approached you about a vacancy for their course, you MUST still complete application stages 1 & 2, as stipulated above, PRIOR to starting work. This means that you must -
The Course lecturers are responsible for the appointment of applicants to roles. Once lecturers have made these decisions, they notify the Informatics Student Services Team who record the appointment on the system. You will receive confirmation of your appointments via email, including details of the hours associated with a particular post. Should you be appointed to more than one role you will receive an email for each post. If you have not heard whether you have been successful in a particular role, please contact Informatics Student Services in the first instance via email - email@example.com.
Once you have been appointed to a role, a guaranteed hours contract will be requested from HR on your behalf by the Informatics Student Services team. You may come and collect your contract from Appleton Tower, Room 6.01, once you have been notified by the Teaching Support Administrator that is has been received from HR. You usually have 14 days to collect, sign and return your contract from the date of your contract notification email.
PLEASE NOTE - Failure to sign and return the relevant contract paperwork, within the requested time period, will result in your contract being invalid and you will be unable to be paid for any work.
If you already have a guarranteed hours contract and you wish to apply for vacancies, please advise the Teaching Support Administrator of your current contract end date via firstname.lastname@example.org and fill out both the (1) Teaching Support Applicant Information and (2) Teaching Support Application for Work Forms.
Please note that the application process has changed from previous years and now requires two different forms to be filled out. For further information, please click on the Current Vacancies link here - Current Vacancies