Financial Codes

How to code an expenses claim

The University of Edinburgh accounting system uses a 3 code system to charge expenditure and income: cost centre, job code and account code.

When claiming expenses on the eExpenses system, you will need to select the 3 codes. General guidance is below, but if in doubt about which code to select, please contact your Finance Administrator.

Informatics Cost Centres

747DIV School general

747ISS – Informatics Student Services 

747IGS – Informatics Graduate School 

747ITO – Informatics Teaching Office 

747CDT – Centres for Doctoral Training 

747COM - Commercialisation 

747CSA – Institute for Computing Systems Architecture 

747CIS – Artificial Intelligence and its Applications Institute 

747ANC – Institute for Adaptive & Neural Computation 

747FCS – Laboratory for the Foundations of Computer Science 

747PAB – Institute of Perception, Action & Behaviour 

747SPE – Centre for Speckled Computing 

265000 – Institute for Language, Cognition & Computation 

 

Job Codes

Job codes (combined with Cost Centre) are used to identify which grant/school account an expense is to be charged to.  They are either Research (R), UoE General Accounts (G), UoE J Accounts, or Donation (D) accounts.  Institute general expenditure would be charged to the G00001 job code.  For ISS/CDT general expenditure and School startup funding, there are different G job codes.  If you are unsure about which job code to select, or if the code/account is not listed, please contact your finance administrator. 

 

Account Codes

The account code is a 4 digit code to identify the type of expenditure or income. Which code group to choose depends on whether you are charging to a research grant (R account) or other.

 

Common account codes for R job codes:

3102 

Research Other Costs 

3138 

Research Consumables 

3202 

UK travel/subsistence

3204 

EC non UK travel/subsistence

3206 

Travel/Subsistence outside UK 

3208 

Visitors Travel

3222 

Hospitality & Entertaining 

 

Common account codes for G, D & J job codes:

4420 

Postage 

4430 

Computer Software Purchase 

4513 

Sundries (Miscellaneous)

4515 

Conference & Course Fees 

4554 

Subscriptions 

4567 

Hospitality & Entertaining 

4707 

Taxi Travel 

4708 

Air Travel 

4709 

Rail Travel 

4711 

Other Travel

4713 

Hotel Accommodation & Meal Costs 

4714 

Subsistence