Time off for dependants

Information about time off for dependants.

People and Money implementation

This information and guidance is still correct and continues to apply until further notice.

Employees have a statutory right to a reasonable amount of unpaid time off work to deal with emergencies involving ‘dependants’. This could be an employee’s spouse or partner (including same-sex relationships), child, parent, or anyone living in the employee’s household as a member of the family.

Whilst there is no statutory provision for paid time off to deal with emergencies, the University provides for time off with full pay of up to 10 days per calendar year (i.e. 1 January to 31 December), pro-rata for part-time employees, to deal with emergency situations involving dependants.

If, exceptionally, an employee has exhausted their entitlement to paid time off under this policy, and further time off is required, managers should speak to their local College / Support Group HR Team for advice on how best to handle the situation.

The provision for paid time off under this policy is not intended to be a long term arrangement. Employees will normally be expected to take no more than one or possibly two days off to deal with each specific emergency. For example, if a child is taken ill with chickenpox, paid time off will be granted to deal with the immediate crisis, including for example taking the child to the doctor and making arrangements for longer-term care. An employee would not be entitled to paid time off for the duration of the child’s illness.

Additionally, if a situation requiring the employee to be absent from work is planned or foreseen, then it would not be classed as an emergency.

Further information on the University's Time off for Dependants policy is available under the link below.

A-Z Policies 

Staff should follow the same procedure as for Annual Leave by notifying their line manager and absent@inf.ed.ac.uk when requesting time off for emergency care for dependants.