Publications policy

School publications policy.

As of 1st April 2015, the School is implementing a new policy on publications to ensure that all papers published by all Informatics staff are archived in the University repository PURE.

The main change to existing practice is that authors now need to take action at the point the paper is accepted rather than when it is published. 

When a paper has more than one Informatics author, the default assumption is that the first named Informatics staff member needs to take action.


On acceptance of a paper, the first named Informatics author who is a member of staff (i.e. not a student co-author) will be required to take action to ensure the metadata and the author's final version of the paper should be input into PURE.  There are three options: 

  • Mediated input via the local Informatics form.

Informatics publications form

  • Forward the acceptance email and the author's final version of the paper the RDM team.

Email the RDM team

  • Direct input into PURE by the staff member

The paper details will be checked and/or entered by a member of admin staff to ensure the correct version of a paper is uploaded to PURE.

NB: When using either the form email to submit a large file (>15MB), please send a mail to the RDM team to confirm receipt of the attachment.


The main driver for this is the REF Open Access policy which requires all journal and most conference papers be deposited in an open access repository within 3 months of acceptance in order to be eligible for submission to the next REF. 

The policy will also ensure we are compliant with RCUK Open Access requirements as well as providing a comprehensive list of School papers via the Edinburgh Research Explorer. This also provides publications lists for each individual staff members and can be used to create publications lists for groups of staff/grant bids/etc.

Edinburgh Research Explorer

If you have any questions on the policy or its implementation, please contact the RDM team.

Contact the RDM team

Policy Approved by: Research Committee: 04/02/2015

Last Reviewed: 01/04/2015