Travel
Informatics Travel Procedures.
Recommendations before getting started (For School of Informatics Staff)
- Register as a travel booker with Diversity Travel here
- Make sure your traveller profile is up to date. This will make things much easier whether booking via Institutes admin or self-service.
- Review the University’s policies on sustainability and business travel. This will reduce the chances of any surprises, delays or disappointments further down the line.
- You can email the Edinburgh reservations team at UOE@diversitytravel.com to request a quote as an alternative to using the online portal.
- Get as much organised beforehand as possible: Traveller profile, risk assessment, approval from budget holders and verification of codes.
- Account for price fluctuations. If you need to delay completing a booking for any reason, expect an increase in price.
- Submit a considered risk assessment following Health and Safety guidance. Declined risk assessments could add considerable time to the booking process.
- Diversity can no longer book discounted conference hotels. If you have a discounted rate available, you will need to book it yourself and claim back the expense. Any discounted rate should still comply with the travel policies.
- If you’re unsure about anything, please check with institutes admin before proceeding with booking.
- If you’re unhappy with Diversity’s policy, pricing or general service, please refer to the escalations and complaints procedures available on Booking travel | The University of Edinburgh. Please CC the Institutes Administration Team and Louise.Connolly@ed.ac.uk into your email.
Requesting Institute Funds
A useful guide for requesting Institute travel funds
Process for Booking Through Institutes Admin
Guidance for booking travel within Informatics
Self Service Travel Booking Procedures
Guidance for booking travel via Diversity Travel's self-service portal.
Travel Booking Process Flow Charts
Flow chart depicting the process for booking travel within Informatics
Reimbursements
Guidance for claiming travel reimbursements
FAQs
FAQ's regarding travel within Informatics