Building Induction
All Informatics’ staff, PGR students and official visitors intending to work in Informatics’ managed space (Appleton Tower, Wilkie Building, Informatics Forum or the Bayes Centre) for more than a continuous 5 day period, must complete the following building induction. ** Undergrad and taught students - this page is not for you, please contact the Informatics Teaching Organisation <ito@inf.ed.ac.uk> for anything related to student courses **
Complete the induction in three steps:
-
Review the School's policies:
-
Fundamentals
-
Building User Guide
-
-
Complete the University's mandatory training:
-
Fire Safety
-
-
Submit the Informatics Buildings Access Registration Form.
-
Building access cannot be activated prior to receipt of a valid Informatics Buildings Access Registration Form and the subsequent verification of the completion of the mandatory fire safety training.
-
Please do not attempt to return to any building before completing this induction and the fire safety training.
-
1. Review the School's policies
Fundamental steps to reduce the risk of transmission of Covid-19 on campus
Do not visit any campus building if experiencing any of the main symptoms of Covid-19 i.e.
- High temperature,
- New and persistent cough,
- Loss of sense of smell or taste
Do not visit any campus building if you have come into contact with someone who has symptoms of Covid-19. Follow the NHS Covid-19 guidance.
Observe good hand washing and hygiene practices. Where soap and water are not available, hand sanitiser should be used.
Mechanical ventilation systems including supply air/extract air and toilet extract within our buildings have been set to run 24/7 ensuring that we are flushing the rooms with as much air as possible to reduce the risk of airborne transmission. All Informatics’ spaces have been checked to confirm there is adequate ventilation; rooms that do not meet the University standards are out of use.
Guidance on the University’s approach to ventilation
All occupants are encouraged to open windows, vents and doors to their workspaces where they can, to encourage airflow – however, please close these if you are the last to leave the room for security reasons.
There are no mandated physical distancing requirements; however, distancing is encouraged and all meetings and events should continue to allow for voluntary distancing.
Be respectful and use your best judgement; respect those who ask you to keep your distance from them, which they may indicate verbally or by wearing a Distance Aware badge. The Distance Aware scheme is a voluntary initiative to help anyone who feels worried about mixing with others as we adapt to living with COVID-19 – details of this scheme are available by visiting the link below.
Remember that someone may have a valid reason for not complying with certain rules, for example, if they have a disability. Remember that not all disabilities are always visible.
This guide includes details on opening times, practical information on access, facilities in operation, health and fire safety measures. Please review the information in the guide as part of the induction process.
2. Complete the University's mandatory training
If you are staff/PGR student with access to Cardinus, you must complete the following training programme:
- Fire Safety
To log into Cardinus training hub, you will need to enter your University Log In.
Please download and save your training certificate; you may be required to send it to Facilities to verify completion, by emailing to building-issues@inf.ed.ac.uk
If you do not have any Cardinus access you must complete the Student Fire Awareness Training process .
3. Once you have completed the mandatory fire safety training (above), submit the Informatics Buildings Access Registration Form (Important: This is the section that notifies us that you require access to our buildings, please ensure you follow it correctly and email the receipt to the correct email address. Not doing so may result in delay to your access)
Informatics Buildings Access Registration Form
4. Informatics Forum Building tour. Once you have completed the online induction and you are a new member of staff, you will be required to take a tour of the building. This is mandatory for those receiving swipe card access. You can access the form here:
https://forms.office.com/r/hXhNR7fHVX
Accessing the Bayes Centre
Those intending to access the Bayes Centre should review the three induction elements noted above and Bayes Centre Building Guide (Bayes Admin have some particular requirements outwith the Informatics norm).
Guide for Residents returning to the Bayes Centre
Equality Impact Assessment
An Equality Impact Assessment has been undertaken to evaluate how these changed ways of working will impact different groups.
If you believe a risk assessment is appropriate, please get in touch with Informatics H+S (safety@inf.ed.ac.uk).
Raising Concerns
A team of staff will be inspecting all areas of the School to ensure adherence to the new rules regularly. Any non-compliance will be identified and challenged. Repeated breaches may be treated as disciplinary matters with sanctions that may include exclusion from the buildings.
Comments and practical suggestions to improve the new arrangements are welcome. For any situation not covered in this guidance, a risk assessment must be completed. If you are unsure, do not hesitate to get in touch with Facilities for assistance.