Publications & Acknowledgements
Information on Publications, Open Access & Acknowledgements.
EPSRC require that we collect (and make accessible) information related to ALL publications, conference posters and talks by students funded by our CDT grant. This information is also crucial for obtaining future grant funding.
Instructions for uploading publications will be added to this page soon.
Since April 2013, Research Councils UK (RCUK), which includes our funder EPSRC, has required that all publications resulting from CDT-funded work are made openly accessible. There are several ways to meet this requirement:
1. Publish in a fully open-access journal. These journals typically require an article processing charge (APC) to cover the costs of publication. The CDT will normally cover the APC for these journals.
2. Publish in a closed-access journal, but pay them an extra article processing charge (APC) to make this specific article open-access immediately. The University has a dedicated but limited APC fund from RCUK to pay these extra charges direct to the publishers; see these author instructions.
3. Publish in a closed-access journal that makes all articles open access after a fixed embargo period. The embargo period must be no longer than 12 months, to meet EPSRC requirements.
4. Publish in a closed-access journal, but place the accepted copy of your work (after peer review) into an open-access archive (such as arXiv or ERA). This copy must be available within 12 months of publication, to meet EPSRC and BBSRC requirements. The legal terms of your agreement with the publisher must allow you to make the article available in this way; if they do not, you cannot choose this option.
Options 1 and 2 are called "Gold OA", and ensure that the article is immediately freely available to all. Options 3 and 4 are called "Green OA", and are still open-access, but not immediately and/or not as conveniently. RCUK requires CDT students to choose Gold OA when the publisher supports it and funds are available to pay for it (for Option 2, this means until the University's APC fund is depleted), and to otherwise use one of the Green OA publishing methods. RCUK has provided a decision tree that shows you how to choose between the options.
To check the open-access policies for a specific journal, you can use theSHERPA/FACT tool, specifying EPSRC as the funding source.
If Gold OA is available for Option 2 but the University fund has been depleted, you can contact firstname.lastname@example.org to request that the CDT pay the extra APC charges. Normally we would expect you to choose one of the other options, because the CDT has no dedicated funds for extra APC charges, but if there are special circumstances for your particular publication then we will take those into consideration.
Note that all CDT funding for publications is independent of the end date of your PhD. As long as we have funding remaining, we will pay suitable publication costs even well after your PhD is completed, as long as the publication is about work that you undertook while you were a CDT student.
All presentation materials, including posters, slides and printed documents, must acknowledge EPSRC, University of Edinburgh, School of Informatics and the CDT PPar by including their logos. Relevant logos for posters and presentations are available at the following links:
- Edinburgh Centre for Robotics
- The University of Edinburgh Logos
- School of Informatics Logos
- EPSRC Logos (Please use the version called 'Sponsorship Logo', and follow the EPSRC identity guidelines at the link below the logos)
For paper publications, acknowledgements should be written out in full and are required to contain our funding reference numbers:
"This work was supported by grant EP/L01503X/1 for the University of Edinburgh School of Informatics Centre for Doctoral Training in Pervasive Parallelism (http://www.edinburgh-robotics.org) from the UK Engineering and Physical Sciences Research Council (EPSRC).
You should also cite any other relevant support, e.g. from an industry partner or use of ECDF, for example:
"The work has made use of resources provided by the Edinburgh Compute and Data Facility (ECDF; www.ecdf.ed.ac.uk), which has support from the eDIKT initiative (www.edikt.org.uk)."
Additional information related to citing ECDF if relevant is available at: https://www.wiki.ed.ac.uk/display/ecdfwiki/citation
Further information related to poster printing procedures and payment can be found here: IGS Poster Printing