Scholarship award information (01 apr 2014 onwards)
Scholarship information for applicants with offers made on or after 1 April 2014.
Information for all applicants
- Applicants in receipt of a PGR offer (in EUCLID) are given one month to respond to the offer via the ‘Respond to Offer’ link of their MyEd portal.
- This page provides additional advice about studentships, the award of studentships, payment of fees, matriculation etc.
- Where an applicant has been selected for a postgraduate scholarship award, this information will be included as part of the EUCLID offer.
- Applicants are asked to read the terms and conditions below (for either a self-funded or funded offer) before using MyEd to confirm acceptance of their study place, scholarship award, and these terms and conditions.
Please contact the Informatics Graduate School if you wish to clarify any funding information prior to accepting your EUCLID offer.
Information for self-funded applicants
If you have received a self-funded offer please ensure you have read the information and accept the terms below before accepting the offer in EUCLID.
- Self funded offers are made to applicants who are either planning to personally fund themselves throughout their programme, or to applicants who are in receipt of an external scholarship (paid directly to them rather than through the University).
- Tuition fees are subject to annual revision and are typically increased by approximately 5% per annum. Acceptance of a self-funded offer is a commitment that tuition fees will be paid, irrespective of any future fee increases or adjustments.
- Upon matriculation, the University will directly contact you to arrange payment of these fees. If you have secured a scholarship or sponsorship for your studies you should satisfy yourself that the sums awarded will be sufficient to cover these costs. Further funding information is available at Informatics postgraduate fees
- If you go beyond the 3 years of your PhD, you will receive (and will be required to personally pay) the fees for each semester in which you are registered beyond the end date of your programme (which includes a matriculation fee for the "write-up year" and continuation fees if you go beyond the maximum 4 year (full time) programme period).
Information for applicants in receipt of an offer supported by scholarship funding
If you have received an offer of admission with an allocated scholarship, please ensure you have read the information and accept the terms of the offer before accepting it in EUCLID.
- The IGS report on scholarship awards from a number of internal and external sources. Where possible, full information about the funding source will be provided in the EUCLID offer letter.
- CDT studentships funded by the School of Informatics (or any other School) are held to the terms and conditions of the UKRI/EPSRC. You can find these terms and conditions on the UKRI website. By accepting a scholarship offer which includes UKRI/EPSRC funding (made via EUCLID), students are confirming they meet the funding eligibility requirements as outlined by UKRI/EPSRC terms and conditions of the grant. Any questions about funding eligibility should be discussed with the IGS or relevant CDT Coordinator prior to acceptance.
- If you have secured an externally funded scholarship or sponsorship for your studies, you should satisfy yourself that the sums awarded will be sufficient to cover these costs. Further funding information is available at Informatics postgraduate fee.
- Tuition fees are subject to annual revision and are typically increased by approximately 5% per annum. An offer to fund tuition fees is a commitment that fees will be covered, irrespective of any future fee increases or adjustments.
- All funded applicants should carefully note the funding period of the award. For institute-led PhD programmes, this is usually 3 year or 3.5 years for a full-time PhD student. For CDT programmes, this is usually 4 years for a full time PhD student.
- The scholarship award will commit to a fixed period of funding, although this may be shorter than the length of the maximum programme of study.
- School of Informatics funding packages provided to both institute-led PhD and CDT students do not cover the "write up" year matriculation charge, nor any continuation charges that may be applicable to students who request extensions beyond their maximum end dates.
- All students are required to matriculate with the University on or shortly after the start date prescribed in the EUCLID offer letter. Any proposed change of start date should be discussed with the intended supervisor and the IGS, which may require and amendment in funding provision and the creation of a revised EUCLID offer letter. See matriculation advice at Arrival & Induction.
- Upon matriculation, all PGR students must visit/contact the University Fees Department and provide them with a copy of their offer letter. In the case of funded PGR students, this is to ensure the University issues the tuition fee invoice to the School of Informatics (and not you as an individual).
- If any student is issued with an invoice for tuition fees which they believe the School of Informatics is responsible for paying, the student must immediately react and respond by informing the IGS or CDT Finance Admininstrator.
- If a student who is incorrectly invoiced fails to act promptly and / or fails to respond to contact attempts made by the Income Section, the Income Section will issue a late payment fee and the student will be personally liable to pay this extra charge.
- Where PGR students have been awarded a scholarship administered by the School, the IGS will arrange for stipend payments to be paid into UK banks accounts only.
- In order to receive stipend payments, students must be successfully and fully matriculated and had their attendance confirmed.
- Once matriculated, students should visit the IGS to complete the necessary payment payment paperwork (bank mandate form and starters checklist) and provide the IGS with UK bank account details. This should be done as soon as students arrive on campus e.g. during September Welcome week (or the week of arrival if arriving outside of the September welcome week).
- As soon as IGS have received the necessary paperwork and bank details, the IGS Finance Administrator will submit a payment request for the initial block payment. From the date of the IGS request, it can take up to 20 working days for the initial payment to be paid into a student's UK bank account, so please manage expectations and finances accordingly.
- The first payment made to a funded student is normally a block payment of the equivalent of 3 months of stipend payments, subsequent payments will be paid monthly (in advance, not arrears) into the same bank account.
- Where a scholarship award has been made up of non-School funding sources, the external sponsor may, from time to time, require details from the University as to the current student status and study progress. In accepting these terms, scholarship funded students are giving prior permission for the School to provide such information where necessary. Note that this agreement does not affect your statutory rights under the UK Government Data Protection Legislation.
- Scholarship funded students may be asked to provide a paper version of their EUCLID offer letter at matriculation with Registry.
- PGR students funded by UKRI/EPSRC CDTs hosted by the School should note the progression requirments that must be met in order for funding to continue year on year.
- If a student is in receipt of a four year CDT scholarship for a 1+3 programme, then upon satisfactory completion of the MSc degree and approval by the MSc Board of Examiners and CDT Executive Committees, you will be registered for the PhD degree consecutively following successful completion of your MSc. Students should refer to their programme handbooks for detailed information on progression decision making.
- If a student is in receipt of a four year CDT award for a PhD with integrated studies, annual progression and continuation of funding is contingent upon sucessful completion of each of the year's taught credits and progression approval of the CDT Executive Committee. Students should refer to their programme handbooks for detailed information on progression decision making.
- If a funded student does not make satisfactory progress with their studies at any point, the University reserves the right to either transfer the student to a lower degree or to discontinue their studies. In either event the scholarship would be terminated or reduced in duration.
- The University reserves the right to either transfer or discontinue the study of PGR scholarship funded students who fail to make satisfactory study progress. In either event the funding award will be either terminated or reduced in duration.
- Scholarship funded PGR students are required to immediately inform the School in the event of any withdrawal from their studies, irrespective of whether this withdrawal is of a permanent or temporary in nature. In such an event the School reserves the right to suspend or terminate scholarship payments.
In order to maintain our UKVI Highly Trusted Sponsor status, the University must report any unauthorised absence of visa sponsored students. Failure to respond to any attendance monitoring notification may result in the suspension or termination of scholarship payments and, in serious cases of non compliance, exclusion from the programme of study. See our attendance monitoring advice page.
Policy on early thesis submission and stipend payments following thesis submission
On occasion, a PGR student might be in a position to submit their thesis for examination a few months before their funding is due to end. In this event, the School follows the UKRI TGC 6.2 on early submission, regardless of the source of stipend funding.
- UKRI TGC 6.2 Early Submission - Students may submit their thesis prior to the end of their award. Where the Student continues to undertake work that is directly linked to their thesis, it is permissible to continue their funding from the (Training Grant) until the end of the quarter in which the thesis is first submitted. Where the Student submits on or after the original end date of their award, funding must cease on the original award end date.
- The quarters run from Sept - Nov, Dec-Feb, Mar-May, Jun-Aug. To receive the stipends for the remaining quarter, post thesis submission, students must confirm that they will remain fully engaged with their programme of study and be engaging in academic activities related to their thesis e.g. preparing for viva and preparing a paper for submission (etc).
- Stipend payments can not be paid post thesis submission to support activities that are not related to the award of academic credit. Such activities would include, for example (but not limited to): teaching related activities (lecturing, tutoring, demonstrating or marking), working on research publications, working on a research related to the activities/output of a seperate research grant/project, undertaking a period of internship (either internally or externally).
- Stipend payments must stop post viva examination and cannot be used to support the thesis amendment period.