Withdrawal from PGR
A summary of the withdrawal process for PGR students.
Any PGR student who approaches the IGS to notify their intention to withdraw from their programme will be encouraged to discuss this further with their supervisor(s) before taking an formal action.
There can be times when the student would rather not discuss a proposed withdrawal with their supervisor; in these circumstances students should be encouraged to make an appointment with the School's Personal Tutor for Research Students or the Deputy Director of IGS.
Following a discussion with the supervisor(s), if it is agreed that a programme withdrawal is the right course of action, the student should complete the Withdrawal From Studies form and submit it to the IGS.
Students sponsored on a student visa must check their visa and immigration status with the Student Immigration Service before formally committing to an early withdrawal.
Upon receipt of a notification of withdrawal, the IGS will:
- Confirm with the supervisor(s) that they are in agreement with the student's decision to withdraw.
- Check the student's funding arrangements, informing external sponsors where necessary, and submit a Scholarship Notification of Change Form (SNC) form to HR to stop the payment of stipends at the relevant time. NB: If the IGS has not been given sufficient notice to cancel pending stipend payments, students will be expected to return these funds to the School immediately after it is deposited in their account.
- Notify the College Office, who with formally notify Student Administration, who will update and close the student EUCLID record permanently.
Things to note
- When the student EUCLID record has been updated, the student will no longer be a student at the University.
- Withdrawing students must return any office and/or desk keys to the Graduate School Office (INF 3.42) immediately and return any and all equipment belonging to the School.
- The withdrawal information will be downloaded to the School database highlighting any outstanding office, key, desk and other equipment issues.
- Departing students should be aware that the University will pursue any unpaid debts, even after the agreed withdrawal date.