Return to campus induction
All Informatics’ staff and PGR students returning to work in Appleton Tower, Wilkie Building, or the Forum or the Bayes Centre must complete the following induction.
Complete the induction in three steps:
Review the School's policies:
Beyond Zero Measures
Building User Guide
Complete the University's mandatory training:
Returning to the University estate
Submit the Informatics Buildings Access Registration Form.
Building access cannot be reinstated prior to receipt of a valid Informatics Buildings Access Registration Form and the subsequent verification of the completion of the mandatory training.
Please do not attempt to return to any building before completing this induction.
Returning to Bayes Centre
Those returning to the Bayes Centre should review the three induction elements noted above and Bayes Centre 'Guide for Residents returning to the Bayes Centre'.
For any questions you might have about the current measures and operational procedures in the School of Informatics buildings in response to Covid-19, please see our frequently asked questions page.
We understand that this is a challenging time for everyone.
It is important that you reach out for support if you need it. If you have any concerns or are anxious about anything, please talk to any one of the following:
1. Review the School's policies
Fundamental steps to reduce the risk of Covid-19 to those using our buildings
Do not visit any campus building if experiencing any of the main symptoms of Covid-19 i.e.
- High temperature,
- New and persistent cough,
- Loss of sense of smell or taste
Do not visit any campus building if you have come into contact with someone who has symptoms of Covid-19. Follow the NHS Covid-19 guidance.
Wear a face covering in indoor spaces. See beyond zero baseline measures below for more information.
Observe good hand washing and hygiene practices. Where soap and water are not available, hand sanitiser should be used.
Promote good ventilation and open windows when and where possible -keeping the security of the building also in mind.
Adhere to ALL signage located throughout the buildings.
Be respectful and use your best judgement.
Remember that someone may have a valid reason for not complying with certain rules, for example, if they have a disability. Remember that not all disabilities are always visible.
Report ANY Covid concerns to Facilities as soon as possible.
Summary of the School's Beyond Zero measures
Teaching and learning space will operate on a room capacity constraint, with anything lower than a class size of 120 students being deliverable on campus.
There will be no mandated physical distancing requirements; however, distancing is encouraged.
Face coverings must be worn in indoor spaces, except when eating or drinking and (for staff and PGR Students only) when sitting in an office (including shared offices), meeting rooms, where a distance of 2m is maintained.
One way systems, including UP-only and DOWN-only directions, are still active in the Forum.
One- way systems are no longer active in Appleton Tower or Wilkie Building in order to improve flow within the buildings and reduce the volume of people moving through working spaces. Please follow the signage to keep left in corridors and stairs.
Print areas, kitchen and pantries will operate one in/one out systems. Individuals are required to bring their own crockery and cutlery.
Records of attendees at in-person meetings are required (for Test & Protect purposes). Please visit the Schools FAQ page for assistance. Guidance for Personal Tutors who will be meeting with students are available on the School’s Covid FAQs page. Similar record keeping requirements for school-managed study space are being implemented, details of which are available on the School's Covid FAQs page.
Equality, Diversity and Inclusion
This guide includes details on supporting your team adapting to new ways of working, and the mitigations that have been made within the School of Informatics buildings as a result of Equality Impact Assessments carried out for our new policies, with those from protected characteristic groups in mind.
2. Complete the University's mandatory training
If you are staff/PGR (with a paid role at the University) You must complete the following training programmes on Cardinus:
- Fire Safety
- Returning to the University Estate
To log into Cardinus training hub, you will need to enter your University Log In.
Please download and save your training certificates; you will be required to send them to facilities to verify completion.
If you do not have any paid role these steps do not apply to you but you must follow the PGR Students Fire Awareness Training process
PGR students who are unable to access the Fire awareness module should read through the Fire Awareness Training document.
3. Submit the Informatics Buildings Access Registration Form (Important: This is the section that notifies us that you wish access to our buildings, please ensure you follow it correctly and email the receipt to the correct email address. Not doing so may result in delay to your access)
Equality Impact Assessment
An Equality Impact Assessment has been undertaken to evaluate how these changed ways of working will impact different groups.
If you believe a risk assessment is appropriate, please get in touch with Facilities.
A team of staff will be inspecting all areas of the School to ensure adherence to the new rules regularly. Any non-compliance will be identified and challenged. Repeated breaches may be treated as disciplinary matters with sanctions that may include exclusion from the buildings.
Comments and practical suggestions to improve the new arrangements are welcome. For any situation not covered in this guidance, a risk assessment must be completed. If you are unsure, do not hesitate to get in touch with Facilities for assistance.