Leave of absence

Leave of absence from your studies and annual leave.

Leave of Absence (LoA)

Definition of a Leave of Absence (LoA)- this is when students are actively engaged in, and progressing with, their studies but are away from the Edinburgh campus e.g. attending a conference within the UK or abroad.  PGR students are required to be resident in Edinburgh, and fully engaged in on campus study, during their Prescribed Period of Study. However, it is possible to request Leaves of Absences (as detailed below). 

Please note that any student without an approved LoA recorded in their EUCLID record will be assumed to be present on campus and contactable/residing at their local term time address.  As such, PGR students are asked to make sure their EUCLID personal contact information and term time address is up to date and correct at all times. 

Please note that access to either the short term LOA webmark form or the annual leave webmark form cannot be granted if you are not on the school network. If you are outside of the school premises then you may need to connect to the relevant VPN to access these forms. 

Stipend payments during internships

Student route visa restrictions

  • Visa restrictions may also apply in the case of international / visa sponsored students; such students should contact the Student Immigration Service for advice and guidance before any LoA request is submitted to the School.
  • Any change to a student's 'location of study' must be notified to the UKVI within 10 days.
  • The student must be working on their research full-time and the primary supervisor must continue to record engagement monitoring points in EUCLID for the duration of the approved LoA. Excluding approved PGR vacation time. 
  • LoA requests for sponsored students no longer require College approval, unless they fall into Category 3. 

UPDATED 24/05/2022