Late coursework & extension requests
The School of Informatics policy on coursework deadlines, which applies across all taught courses.
This guidance should be read in conjunction with the University Assessment Regulations and Special Circumstances Policy:
Late submission of Coursework
Importance of submitting by the deadline
Students need to submit assessed course work by the published deadline.
If you have a good reason to submit late, please request an extension in advance, please see section below on Requesting an Extension on how to do this.
Late coursework without an authorised extension will be recorded as late and the following penalties will apply:
- 5 percentage points will be deducted for every calendar day or part thereof it is late, up to a maximum of 7 calendar days.
If you have not submitted coursework within these 7 days, a mark of zero will be recorded.
- if you have an extension, the late penalties do not apply and you will be given a mark of 0 if you submit after the extended submission deadline.
If you are submitting coursework electronically, the last version that has been submitted by the deadline will be the one that is marked (late submission will only be accepted if no submission in time has been made).
Please note that the following courses do not have extensions applicable or allow late submissions, and any late work will score zero marks:
- Advanced Vision (INFR11031, INFD11002) - cw1 only (cannot submit cw2 if late)
- Compiling Techniques (INFR10065) - cw4 only
- Informatics 1 - Object Oriented Programming (INFR08029) - cw1, cw2 and weekly lab submissions only
- Informatics 2C - Introduction to Computer Systems (INFR08018) - all assessment
- Introductory Applied Machine Learning (INFR10069, semester 1 version) - cw2 only **UPDATE: Please note extensions are allowed for Introductory Applied Machine Learning, cw2 (INFR11182, INFD11005, semester 2 versions)
- Introduction to Practical Programming with Objects (INFR11189, INFD11001) - all assessment
- Natural Computing (INFR11161 and INFD11007) - quizzes
- Software Design and Modelling (INFR10064) - fixed date for assessment
- System Design Project (INFR09032) - all assessment
Requesting an Extension
If you have a good reason to need to submit late up to a maximum of 7 calendar days, you must do the following:
Read this section carefully, especially the 'good reasons' for late submissions.
Request an extension via the Student Support Team (see contact button below) before the deadline has passed, identifying the affected course, assignment number, date of original deadline and reason for the request. Only in exceptional circumstances — for example, illness that prevented you contacting the Student Support Team — can an extension be granted after a deadline has passed. The maximum amount of days possible for an extension is 7 days by University policy.
Extensions for the MSc dissertation are possible but there should be a strong case for the extension request, with quantifiable evidence (e.g. doctors note, death certificate, letter from employer, police report, etc). The request and supporting evidence needs to be received ahead of the submission deadline.
Extensions for the Project, MInf Project Part 1 and MInf Project Part 2 are possible via an exceptional Special Circumstances Committee that takes place early before the project deadline purely to consider these requests. As with all Special Circumstances applications there should be a strong, detailed case for the extension request along with documentary evidence where appropriate.
If there are circumstances preventing you from submitting on time, please report through Special Circumstances.
Note: please DO NOT ask the course lecturer for an extension, as they are not able to grant such extensions themselves.
Reasons for an extension
'Good reasons' for course work extensions are defined in the Assessment Regulations as 'unexpected short-term circumstances which are exceptional for the individual student, beyond that student's control, and which could reasonably be expected to have had an adverse impact on the student's ability to complete the assessment on time'. Examples include:
- Recent short-term physical illness or injury
- Recent short-term mental ill-health
- A long-term or chronic physical health condition, which has recently worsened temporarily or permanently
- A long-term or chronic mental health condition, which has recently worsened temporarily or permanently
- The recent bereavement or serious illness of a person with whom the student has a close relationship
- The recent breakdown in a long-term relationship, such as a marriage
- Emergencies involving dependents
- Job or internship interview at short notice that requires significant time, e.g. due to travel
- Victim of a crime which is likely to have significant emotional impact
- Military conflict, natural disaster, or extreme weather conditions
- Experience of sexual harassment or assault
- Experience of other forms of harrassment
- Exceptional and significant change in employment commitments, where this is beyond the student's control
- Exceptional (i.e. non-routine) caring responsibilities
You should always inform the Student Support Team or your Personal Tutor of any circumstance that seriously affects your work, whether or not you ask for an extension as a consequence.
Reasons which cannot be accepted for an extension
Examples of things that would not be considered good reasons include anything you could have planned for or avoided. Examples are:
- A long-term or chronic health condition (including mental ill-health or similar ill-health) which has not worsened recently or for which the University has already made a reasonable adjustment
- A minor short-term illness or injury (e.g. a common cold), which would not reasonably have had a significant adverse impact on the student's ability to complete the assessment on time
- Occasional low mood, stress or anxiety
- Circumstances which were foreseeable or preventable
- Financial issues
- Pressure of academic work (unless this contributes to ill-health)
- Poor time management
- Proximity to other assessments
- Lack of awareness of dates or times of assessment submission
- Failure, loss or theft of data, a computer or other equipment
- Commitments to paid or voluntary work
In general, you are expected to plan your time well and including contingency time. For example, if you expect a piece of work to take two days, you should begin it more than two days before its deadline.