Course registration and changes
Information on submitting your course choices for registration
11 September 2023: Course Selection Forms are still open
If you haven't yet registered your course choices, please use the Course Selection Forms below to register your course choices up until the deadline of the end of week 2 (Friday 29 September 2023).
Course registration for continuing students
Continuing students register their course choices for the following session using Course Selection Forms. These are circulated in May each year and should be returned to the Informatics Teaching Organisation (ITO) by mid-July (Friday 14 July 2023 for 2023/24 registration).
We advise you to complete your form as early as possible, particularly if you wish to be enrolled onto courses with quotas.
If you submit your form early, you will not see your chosen courses on your student record immediately – no-one is able to see their courses in EUCLID before August. However, if you submit early, you will have your course choices prioritised in the background.
Broad Rules Around Course Selection
It is important that all students select the correct number of courses following the relevant Degree Programme Table (DPT), measured in SCQF credit points:
- Students in year 2 must register for exactly 120 points of level 7/8 courses, plus any level 7/8 courses required to make up a deficit from year 1.
- Students in year 3 must register for exactly 120 points of level 9/10 courses, plus any level 7/8 courses required to make up a deficit from years 1 or 2. Taking additional courses for credit is not possible.
- Students in year 4 or 5 must register for exactly 120 points. Taking additional courses for credit is not possible.
Course Choice Support
A number of sources of support are available as you make your course choices:
- Course Selection Sessions – these are information and Q&A sessions run by staff and students. You are invited to attend a year group session shortly before the course enrolment forms are sent out each year. Links to recordings of the 2023 Course Selections Sessions are below.
- Guidance within the Course Selection Forms - comprehensive guidance and information about the options available are included in the course selection forms themselves.
- Course Selection Piazza Boards – year-specific Piazza boards are set up each year to allow you to ask questions about course choices. You are given access to their year group board when the course selection forms are circulated.
- Individual Advice – if you have further questions after attending a course selection session, reading the guidance in the form and asking in Piazza, you can contact your Student Adviser or the Student Support team for advice. Student Support staff are available on Level 6 of Appleton Tower or via email firstname.lastname@example.org
Course Selection Forms
Checking your Courses and Timetable
You are responsible for checking your online student record through MyEd to confirm that your course choices are accurate and up-to-date. You can view your timetable in MyEd: ‘Timetables’ can be found in the ‘Studies’ tab, under the ‘My Course’ column (on the left-hand side).
The University Timetabling Unit has more information on student timetables, including how to change your tutorial group:
Requests to change course selection should be discussed with Student Advisers in September or January.
- The deadline for Semester 1 course changes is the end of week 2 of Semester 1. If you wish to make any course changes for Semester 1, please email your Student Adviser as soon as possible, and before the end of week 2. After this date we cannot change your Semester 1 courses.
- Exceptionally in Year 3, the deadline for changing between INFR09032 System Design Project and INFR09053 Entrepreneurship and Innovation Project is the end of Week 2 in Semester 1.
- The deadline for all other Semester 2 course changes is the end of week 2 of Semester 2. If you wish to make any course changes for Semester 2, please email your Student Adviser as soon as possible, and before the end of week 2. After this date we cannot change your Semester 2 courses.
Informatics PhD students who wish to take an Informatics course should follow the PGR taught course registration guidelines.
Each year, we ask students to complete course surveys to gather information on best practice and for future improvements. Course survey results from last year are published at the following link, along with lecturer responses and actions taken. This information can be useful when making your decision on which course to take as part of your degree programme.
Frequently Asked Questions
Continuing students register their course choices for the following session using course enrolment forms. These are circulated in May each year and need to be returned to the Informatics Teaching Organisation (ITO) by mid-July for 2023/24 registration.
We aim to allocate everyone to as high a preference as possible but you may be allocated to any course you include in your preferences. Please consider your preferences carefully and only put courses you would be willing to study on your course enrolment form. Spaces are allocated on a first-come-first-served basis.
The number of preferences we need to complete the allocation process depends on your programme and which year you are going into. Your course enrolment form will ask you for the required number of preferences and will need to be completed in full in order to submit.
You may be able to view the timetable for a course through DRPS but not all timetabling information may be available while the course enrolment forms are open. We will do our best to ensure there are no clashes on your timetable when we are allocating your courses but we will also be working with limited timetable information.
Information on course registration and changes can be found on the School of Informatics Intranet. If you need more support, please email your Student Adviser. Please check your timetable as soon as you have been enrolled on your courses and check for any clashes. If you notice a clash, please get in touch so we can adjust your enrolments.
No, you will not receive an email confirmation. Once the form is submitted, the following message will appear: ‘Your response was submitted.’ Please make a note of the chosen courses for your own record as you submit the course enrolment form.
No, due to the volume of forms being processed by the Student Experience Team, no confirmation emails are issued when you have been signed up to your selected courses. We will contact you at your student email address if there are any problems with your form, so keep an eye on your inbox once you have submitted it. All course allocations should appear on your MyEd by the first week in September.
We advise you to complete your form as early as possible, particularly if you wish to be enrolled onto courses with quotas. If you submit your form early, you will not see your chosen courses on your student record immediately – no-one is able to see their courses in EUCLID before August. However, if you submit early, you will have your course choices prioritised in the background. As we need to work with other Schools and their deadlines, we cannot offer a precise date when your allocations will be finalised.
Course enrolments forms need to be returned to the Informatics Teaching Organisation (ITO) by mid- July, Friday 14 July 2023 (midnight UK time) for 2023/24 registration.
If your home School is out-with Informatics then you should contact your own Teaching Office to find out what the course selection process is. Your home School is responsible for registering you for all courses, including those from Informatics, and you do not need to complete the Informatics course enrolment form or seek permission from our school.
It is not possible to take a course if the timetable clashes with that of your compulsory courses. It may be possible for you to take the course in the next academic year.
We do try to avoid allocating students to clashing courses but as the timetable for courses may change and we do not have the full timetable when allocating, this is not always possible. If you notice a timetable clash on your timetable, please contact us as soon as possible so we can find an alternative course for you.
Many courses operate quota systems and will not allow students to enrol once that quota is met. You are asked on the course enrolment form to list several options of courses, in order of preference, in case this happens.
We do always aim to enrol students onto their most preferred courses, but there are several reasons why you might have been allocated to one of your lower preferences instead. This might be to avoid a timetable clash, or in order to fulfil the specific requirements of your degree programme. It might also be because lots of other students had also expressed an interest in the same course, and that space restrictions make it impossible for all of them to be allocated to it. Where a course is full, we cannot make any exceptions to enrol additional students (in order to ensure that no course becomes so large that it negatively affects the quality of teaching).
Some courses have pre-requisites in place to ensure that students are able to undertake and understand the work involved. If you do not meet the prerequisites, then the course will be unsuitable for you to take. Please note that meeting the pre-requisites for a course does not guarantee you entry.
Taking courses outside those required and permitted by the Degree Programme Regulations for your degree is not usually possible. If you have an exceptional circumstance, please contact your Student Adviser, who can discuss this with you and advise on possible options.
Some schools have specific enrolment criteria for their courses. If you are hoping to take a course not within Informatics, or not within the schools you are taking a joint degree with, you should read the course DRPS page carefully to see if you need to contact the school to request a space on the course. You can still list non-Informatics courses on your course enrolment form, but we may not be able to add you to the course until we have received confirmation from the owning school that there is a space for you.
If you have requested to transfer onto another programme within the School of Informatics, then please complete and submit the form for the programme you want to transfer onto. Programme transfers are processed over the summer. If you later find out you have not been successful in transferring onto your requested programme, please contact your Student Adviser who will be able to change your course selection to your current programme of study.
If you would like advice on what subjects would complement your degree programme, please contact your Cohort Lead or Student Adviser. Looking at the joint degree options for your subject can also give you an idea of what optional courses would go well with your compulsory ones.
If you are looking to change your optional courses, please email your Student Adviser listing your old and new course choices. You can request to change your course enrolments up until the end of week 2. Your Student Adviser will replace the old choices with the new one if they are able to.
Credits are indicative of workload and expected study time for a course and the quota is in place to ensure you are able to manage the work you are taking on. If you think this may be of benefit to you, you should discuss it with your Student Adviser. If it is agreed that you may proceed, you should confirm this when you submit your completed form.
Students are permitted to take extra credit, and information about this can be found in regulations 43 and 44 in the DRPS.
Please complete and submit the course enrolment form for the required number of credits (120), and contact your Student Adviser to enrol you on the additional credit.
'Auditing' a course is taking a course as 'class only', and therefore zero credits. There will no longer be an option to enrol students as class only starting in 2023/24. We are in the process of moving to a new virtual learning environment – Learn Ultra. The migration will be complete after the summer and under the new system, there will be ‘Course Information’ pages in Learn that can only be accessed by those who are registered on the course, and separate ‘Course Materials’ pages that can be accessed by anyone. These pages will contain enough materials to allow students to engage with courses in a similar way to if they were registered on a ‘class only’ basis. Students will still be able to engage with courses outside of those they are officially registered for under the new student support arrangements.
Students spending a year abroad are expected to take courses that correspond reasonably closely to the courses they would have taken in Edinburgh, both in terms of content and credit weighting. Please make sure, in Week 2 or 3 of Semester , that your course enrolment record for Year 3 has been properly updated in EUCLID so that it indicates "Non-compulsory year abroad (full year) - level 10". Note that the record will not be updated promptly by Week 1 or 2 due to the work required in the Student Systems office. If the record has not been updated by the end of Week 2 and it still shows some usual course names, please contact the Informatics Exchange Coordinator. More information about studying abroad for year 2 students can be found on the Studying Abroad page.
Students who take a year abroad for Year 3 are exempted from the requirements of that year. For example, when CS or AI students go abroad in Year 3, we do not make them do the System Design Project when they come back. Study Abroad Information and FAQ for Informatics students can be found from the Studying Abroad page.
In most cases, you should assume you will be progressing to the next year of study and complete your preferences with that in mind. If you have applied for a repeat year, however, you should provide preferences for your repeat year instead. If your request is refused, we will be in touch to discuss your options. If you're in any doubt about your progression status, please contact your Student Adviser. If you have any questions that are not answered here, or if there is something you do not understand or would like more information about, then please email the Student Experience Team at email@example.com