Information on payment for teaching support roles.
On the assumption that all applicants have already submitted the Applicant Information form, the Teaching Support Administrator will begin work on setting up your contract with Human Resources we have been notified that you have been allocated to a role. You may need to provide additional passport ID or visa right to work documentation as part of the appointment process.
The Teaching Support Administrator will contact you once your contract is ready for collection from the Informatics Student Services Office. You must sign and return the enclosed paperwork by the stipulated deadline, otherwise your contract will not be valid. Please ensure that you complete this paperwork as quickly as possible so that your contract can be finalised. Please note that any subsequent timesheet claims will only be accepted once you signed your contract and this has been returned to HR.
You will also be provided with a staff card, although we realise that existing students may decide to continue to use their student card, there is no obligation for you to activate the staff card, although we understand that activated staff cards enable you to borrow books from the library for a longer period of time, and entitle you to use staff discounts scheme. Those wishing to access the staff MyEd pages and activate their new staff card should follow the instructions provided alongside the Teaching Support contract.
Informatics Teaching Support staff will receive a guaranteed hours contract offering a specific number of hours of paid employment per academic session. The number of guaranteed hours will be based on appointments (roles allocated) to date, in order to try to accurately reflect the number of hours you will do over the session. In practice, Teaching Support staff can apply for multiple positions, and are generally free to work up to 132hrs without further academic justification, however, please check restrictions as per School Policy. Once appointed to an individual course post (Tutor, Demonstrator, Marker etc), Student Services will specify the number of hours associated with that role - you MUST NOT work any additional hours without the expressed permission of Informatics Student Services.
It is important to note the following -
the course lecturer or PGR supervisor does not have the authority to increase the allocated hours; this must be done via the Teaching Support Administrator who will escalate it, if appropriate.
all students working in a Teaching Support role should agree a schedule of work with their academic supervisor, and review this regularly throughout semester.
the total number of working hours agreed should equal the allocated number of contracted Teaching Support hours.
all students working in a Teaching Support role should contact their academic supervisor if they are working at more than 20% above profile in any week.
all students working in a Teaching Support role who reach 90% of the total number of allocated hours MUST report this to the via email email@example.com.
Teaching Support staff are usually paid in arrears via the monthly payroll. Hours claims MUST be submitted WEEKLY using the online 3. Teaching Support Timesheet. Please refer to the Weekly Timesheet Schedule for deadline dates and use this as a reminder as claims submitted after the cut-off date will be rolled over to the following month’s payroll run.
The Finance Team and Human Resources have advised that regular timesheet claims must be made throughout the session, rather than a single claim for all hours undertaken at the end of a semester. You MUST submit 1x 3. Teaching Support Timesheet for EACH WEEK you have worked, which includes all hours undertaken since your last timesheet submission.
In order to have your hours included in the next available payment run, you must submit all of your 3. Teaching Support Timesheets no later than the last Sunday of the last full week of the calendar month, at 23.59hrs. This deadline may vary to accommodate early payment runs due to bank holidays and Christmas.
Although your 3. Teaching Support Timesheet must be submitted at the end of each week, payments will be made at the end of the month, as per the University’s payment cycle. In general, pay day for the University is the 28th day of each month; unless it falls on a weekend, in which case it is the Friday preceding the 28th. A list of University payment dates can be found on the Finance Department's web page. Pay scales can also be found here.
INFORMATION FOR TUTORS - Only tutors get paid preparation time on top of their single tutoring session time. This is in line with the University’s agreement that, in order to provide an acceptable standard of tutorial, the tutor should spend 1hrs preparing for that tutorial. If you are a tutor, please only submit for your tutorial session time as the system will pick this up and pay out double, to compensate you for your preparation time (i.e. 1hrs work = 2hrs paid).
WORKING OVER ALLOCATED HOURS – This needs to be approved by course lecturer and authorised by the Director of Teaching PRIOR to the work being carried out. You MUST NOT work any additional hours without the expressed permission of Informatics Student Services. If you think you are nearing your allocated hours limit for a role, please email the lecturer and copy in firstname.lastname@example.org. If the hours have been approved, they will be increased on your record for your claim and you will be notified.
Please note; all claims will be checked and monitored prior to being passed to Payroll for payment. Any inaccurate claims may result in your payment being delayed, possibly to the next payment run.
Please email email@example.com should you have any queries.
You can access your payslip electronically via the Employee Self-Service (Online Payslips). Please ensure you save a PDF copy of these for your records as you will not have access to them online once your contract has ended.
For queries about accessing your online payslip, via employee self-service, contact HR Systems team via HR.Systems@ed.ac.uk or telephone: +44 131 650 8126.
Please note that part-time RAs can be paid by contract and timesheet, as detailed above. Full-time RAs are expected to contribute to teaching within the School as part of their contractual obligations and cannot be paid extra for this work. You are advised to check on your staff and possible payment status at the time of application, helping to ensure that you don't complete work that subsequently can't be recompensed. RAs who do decide to apply for these posts, should firstly check with their PI before committing to this work.
Students funded via the teaching strand of the Principal's Career Development scholarship are encouraged to contribute up to 150hrs of teaching work per session, meaning payment cannot be made via the timesheet process. PCD students will be approached prior to the start of session to identify courses that they'd like to contribute to, usually signing up to advertised tutor, demonstrator, marker or Teaching Assistant positions.