Buildings Committee
The Buildings Committee meets four times a year and is chaired by the Director of Professional Services
Next meetings: 30 August 2022, 11.00am; 6 December 2022, 11.00am
Remit
The Buildings Committee advises the Director of Professional Services and Strategy Committee on policies and practices that ensure effective and sustainable use of our estate.
Specific responsibilities include:
- To oversee building refurbishment and renovation project identification, prioritisation, and implementation.
- To ensure our buildings and facilities meet University and School health and safety guidelines and policy requirements, which includes matters of security, usability, building opening hours, out of hours procedures, inductions, and fire safety - escalating issues that are beyond the remit of the Building Committee, or of significant concern, to School Health, Safety & Wellbeing Committee.
- To receive minutes and reports from MOBUG meetings to ensure the health, safety and security of our staff and students.
The Buildings Committee does not have responsibility for operational facilities matters (such as general repairs, maintenance and fault management) unless issues arise that have the potential to impact the School’s ability to deliver on its research and teaching objectives and require a strategic solution or are a health and safety risk and require escalation.
Membership
| Member category | How appointed | Incumbent |
| Director of Professional Services (Chair) | Ex officio | Joy Candlish |
| Facilities & Technical Services Manager | Ex officio | Dave Hamilton |
| Facilities Supervisor | Ex officio | Carol Marini |
| Contract Services Co-ordinator (Estates) | Ex officio | Andrew Dick/William Pottinger |
| Head of Computing (or nominee) | Ex officio | Alastair Scobie |
| Head of Informatics Student Services (or nominee to represent taught student-related building matters) | Ex officio | Neil Heatley |
| Institute Administration Manager (responsibility for overseeing visitor space) | Ex officio | Kasia Stoinska |
| Senior Administrator, Graduate School (responsibility for overseeing graduate space) | Ex officio | Patrick Hudson |
| Academic Staff Representative | Appointed | Vacant |
| Research Staff Representative | Appointed | Guillermo Romero Moreno |
| PGR Student Representative | Appointed | Vacant |
In attendance as required |
||
| Head of School | Ex officio | Helen Hastie |
| Head of Research Services | Ex officio | Janet Ball |
Officer to the Committee: Facilities & Technical Services Manager
Clerk to the Committee: Facilities Supervisor or nominee
Appointment of members and term of office
Appointed members shall be appointed from the respective constituency with the support of the membership of that constituency.
Appointed members shall serve for a term of two consecutive years with the option of an extension for a further year.
Attendance
Others may be in attendance at meetings of the Committee, at the discretion of the Chair, as the business of the Committee may determine.
Substitution
At the discretion of the Chair, members who are unable to attend may nominate a substitute, who will act with the member’s authority.
Reporting
To Strategy Committee via Director of Professional Services.
Frequency of meetings
The Committee meets four times a year.
More regular meetings may be held when there are significant building works underway or a working group may be established to monitor implementation of such projects. Building projects will generally have a sub-group established to co-ordinate the practical elements of implementation and include representation from facilities and computing at a minimum.
Meetings/Minutes 2022
| Date | Agenda | Papers | Minutes |
|---|---|---|---|
| 6 December 2022 | |||
| 30 August 2022 | |||
| 31 May 2022 | |||
| 1 March 2022 |
Meetings/Minutes 2021
| Date | Agenda | Papers | Minutes |
| 7 December 2021 | |||
| 1 June 2021 | |||
| 1 April 2021 | |||
| 2 February 2021 | |||
Meetings/Minutes 2020
| Date | Agenda | Papers | Minutes |
|---|---|---|---|
| 20 October 2020 | |||
| 2 June 2020 | |||
| 4 February 2020 |
Meetings/Minutes 2019
| Date | Agenda | Papers | Minutes |
|---|---|---|---|
| 3 December 2019 | |||
| 24 September 2019 | |||
| 20 August 2019 | |||
| 10 June 2019 | |||
| 2 April 2019 | |||
| 5 February 2019 |
All papers presented to this committee must use the template below:
