Buildings Committee

The Buildings Committee meets four times a year and is chaired by the Director of Professional Services

Next meetings: 30 August 2022, 11.00am; 6 December 2022, 11.00am

Remit

The Buildings Committee advises the Director of Professional Services and Strategy Committee on policies and practices that ensure effective and sustainable use of our estate.

Specific responsibilities include:

  • To oversee building refurbishment and renovation project identification, prioritisation, and implementation. 
  • To ensure our buildings and facilities meet University and School health and safety guidelines and policy requirements, which includes matters of security, usability, building opening hours, out of hours procedures, inductions, and fire safety - escalating issues that are beyond the remit of the Building Committee, or of significant concern, to School Health, Safety & Wellbeing Committee.
  • To receive minutes and reports from MOBUG meetings to ensure the health, safety and security of our staff and students. 

The Buildings Committee does not have responsibility for operational facilities matters (such as general repairs, maintenance and fault management) unless issues arise that have the potential to impact the School’s ability to deliver on its research and teaching objectives and require a strategic solution or are a health and safety risk and require escalation.  

 

Membership

Member category How appointed Incumbent
Director of Professional Services (Chair) Ex officio Joy Candlish
Facilities & Technical Services Manager Ex officio Dave Hamilton
Facilities Supervisor Ex officio Carol Marini
Contract Services Co-ordinator (Estates) Ex officio Andrew Dick
Head of Computing (or nominee) Ex officio Alastair Scobie
Head of Informatics Student Services (or nominee to represent taught student-related building matters) Ex officio Neil Heatley
Institute Administration Manager (responsibility for overseeing visitor space) Ex officio Kasia Stoinska
Senior Administrator, Graduate School (responsibility for overseeing graduate space) Ex officio Patrick Hudson
Academic Staff Representative Appointed Vacant
Research Staff Representative Appointed Vashti Galpin
PGR Student Representative Appointed Vacant
Sustainability Champion Appointed TBC

In attendance as required

   
Head of School Ex officio Jane Hillston
Head of Research Services Ex officio Janet Ball

 

Officer to the Committee: Facilities & Technical Services Manager

Clerk to the Committee:  Facilities Supervisor or nominee

Appointment of members and term of office

Appointed members shall be appointed from the respective constituency with the support of the membership of that constituency.

Appointed members shall serve for a term of two consecutive years with the option of an extension for a further year.

Attendance

Others may be in attendance at meetings of the Committee, at the discretion of the Chair, as the business of the Committee may determine.

Substitution

At the discretion of the Chair, members who are unable to attend may nominate a substitute, who will act with the member’s authority.

Reporting

To Strategy Committee via Director of Professional Services.

Frequency of meetings

The Committee meets four times a year. 

More regular meetings may be held when there are significant building works underway or a working group may be established to monitor implementation of such projects.  Building projects will generally have a sub-group established to co-ordinate the practical elements of implementation and include representation from facilities and computing at a minimum.

 

Meetings/Minutes 2022

Date Agenda Papers Minutes
       
30 August 2022    
31 May 2022  
1 March 2022  

Meetings/Minutes 2021

Date Agenda Papers Minutes
7 December 2021  
1 June 2021  
1 April 2021  
2 February 2021  
       

Meetings/Minutes 2020

Date Agenda Papers Minutes
20 October 2020
2 June 2020  
4 February 2020  

Meetings/Minutes 2019

Date Agenda Papers Minutes
3 December 2019  
24 September 2019  
20 August 2019  
10 June 2019  
2 April 2019  
5 February 2019                                                                                                                                                                                 

 

All papers presented to this committee must use the template below:

Minutes from previous years.