Room bookings & events

Room booking information and guidance for staff.

Depending on the nature of the event or booking there are different procedures to follow.

Informatics events policy

Events risk assessment guidance

Internal events or room bookings

Internal events are events related to Informatics which are organised by a member of staff of the School of Informatics.

Bookings for events or room bookings related to Informatics and with less than 100 attendees (except those organised by the School Commercialisation team) must be made through the appropriate admin level office and approved by the level office supervisor.

Contact your level admin office

Bookings for events organised by a member of staff which involve more than 100 attendees and / or events which are not related to Informatics will require the approval of the Director of Professional services, who will consult with the HoS, as necessary. Enquiries for such bookings should be directed via the School office.

Contact the School office

External events

External events are all events which are not organised by a member of staff of the School of Informatics and/or events which are not related to the work and activities of the School of Informatics.

Given the level of demand on our meeting rooms, external bookings need to be approved in advance by either HoS or Director of Professional Services. External events that have a connection with Informatics or which are of strategic importance to the University, will be looked upon more favourably.

*Please read the Informatics events policy for full details.

Room hire charges - Informatics Forum

How to proceed

  • For an internal event of less than 100 guests

Contact your admin level office

  • For an external event or an internal event with 100+ guests, please fill in the form below and email us:

Email us

  • Procedures for booking rooms for admin staff

Room booking instructions

Related links

Forum room bookings

Bayes room bookings

Building information