Room bookings & events

Room booking information and guidance for staff.

Depending on the nature of the event or booking there are different procedures to follow.

Informatics events policy

Events risk assessment guidance

All events require a level of risk assessment.  Please see the Health and Safety guidance pages for advice.

Health and Safety guidance

External events

External events are all events that are not organised by a member of staff of the School of Informatics and/or events that not related to the work and activities of the School of Informatics.

Given the level of demand on our meeting rooms, external bookings need to be approved in advance by either HoS or Director of Professional Services. External events that have a connection with Informatics, or which are of strategic importance to the University, will be looked upon more favourably.

*Please read the Informatics events policy for full details.

Room hire charges - Informatics Forum

Internal events or room bookings

Our current process for room bookings has changed since the School has migrated to the Central Resource Booker. This central system application allows all staff a self-service tool to book meeting and small event spaces.

For information on the new system and processes, please visit the Informatics Admin SharePoint site for further details:

Informatics Admin SharePoint site


Contact the School Office

While there are no physical distancing requirements (as of March 2022) meetings and events should be arranged to allow distancing for those that wish to maintain a distance. Information on pre-pandemic capacity and layouts can be found under the link below.

Room layouts and capacities Related links

Appleton Tower room bookings

Bayes room bookings

Building information