Room bookings & events
Room booking information and guidance for staff.
Depending on the nature of the event or booking there are different procedures to follow.
Internal events or room bookings
Internal events are events related to Informatics which are organised by a member of staff of the School of Informatics.
Bookings for events or room bookings related to Informatics and with less than 100 attendees must be made through the appropriate admin office and approved by the office supervisor.
Please check room availability and unmasked capacities on the booking system before submitting requests. Information on pre-pandemic capacity and layouts can be found here: Room layouts & capacities | InfWeb (ed.ac.uk). Bookings can be processed much more efficiently, reducing the need for multiple correspondence when submitting an informed request.
Academic bookings – Please get in touch with your Institute admin.
Professional services staff bookings (including ITO and IGS) – please contact your department assigned room booker.
Bookings for events organised by a member of staff which involve more than 100 attendees and / or events which are not related to Informatics will require the approval of the Director of Professional services, who will consult with the HoS, as necessary. Enquiries for such bookings should be directed via the School office.
External events are all events which are not organised by a member of staff of the School of Informatics and/or events which are not related to the work and activities of the School of Informatics.
Given the level of demand on our meeting rooms, external bookings need to be approved in advance by either HoS or Director of Professional Services. External events that have a connection with Informatics or which are of strategic importance to the University, will be looked upon more favourably.
*Please read the Informatics events policy for full details.
How to proceed
- For an internal event of less than 100 guests
- For an external event or an internal event with 100+ guests, please fill in the form below and email us:
- Procedures for booking rooms for admin staff