Room bookings & events

Room booking information and guidance for staff.

Depending on the nature of the event or booking there are different procedures to follow.

Informatics events policy

Events risk assessment guidance

Internal events or room bookings

Internal events are events related to Informatics which are organised by a member of staff of the School of Informatics.

Bookings for events or room bookings related to Informatics and with less than 100 attendees must be made through the appropriate admin office and approved by the office supervisor.

Please check room availability and unmasked capacities on the booking system before submitting requests. Information on pre-pandemic capacity and layouts can be found here: Room layouts & capacities | InfWeb (  Bookings can be processed much more efficiently, reducing the need for multiple correspondence when submitting an informed request. 

Academic bookings – Please get in touch with your Institute admin.

PGR students – Please get in touch with your Institute Admin team if you require a room booking.

Contact Institute Admin


Professional services staff bookings (including ITO and IGS) – please contact your department assigned room booker.



Bookings for events organised by a member of staff that involve more than 50 attendees and events unrelated to Informatics will require approval from the HOS and possibly the College.  These types of events should be discussed with the Director of Professional Services in the first instance. Please direct any enquiries via the School office.

Contact the School office

External events

External events are all events which are not organised by a member of staff of the School of Informatics and/or events which are not related to the work and activities of the School of Informatics.

Given the level of demand on our meeting rooms, external bookings need to be approved in advance by either HoS or Director of Professional Services. External events that have a connection with Informatics or which are of strategic importance to the University, will be looked upon more favourably.

*Please read the Informatics events policy for full details.

Room hire charges - Informatics Forum

How to proceed

  • For an internal event of less than 100 guests

Contact Institute Admin

  • For an external event or an internal event with 100+ guests, please fill in the form below and email us:

Email us

  • Procedures for booking rooms for admin staff

Room booking instructions

Related links

Forum room bookings

Appleton Tower room bookings

Bayes room bookings

Building information