Room bookings & events

Room booking information and guidance for staff.

Depending on the nature of the event or booking there are different procedures to follow.

Informatics events policy

Events risk assessment guidance

Internal events or room bookings

Internal events are events related to Informatics, which are organised by a member of staff of the School of Informatics.

Bookings for events or room bookings related to Informatics and with less than 100 attendees must be made through the appropriate admin office and approved by the office supervisor.

Please check room availability and unmasked capacities on the booking system before submitting requests.  While there are no physical distancing requirements (as at March 2022) meetings and events should be arranged to allow for distancing for those that wish to maintain a distance. Information on pre-pandemic capacity and layouts can be found by visiting the link below.

Room layouts & capacities | InfWeb (

Bookings can be processed much more efficiently, reducing the need for multiple correspondence when submitting an informed request. 

Academic and research staff – Please get in touch with your Institute Admin team if you require a room booking.

PGR students – Please get in touch with your Institute Admin team if you require a room booking.

Contact Institute Admin


Professional services staff bookings (including ITO and IGS) – please contact your department assigned room booker.



As part of the current Covid-19 measures in place (March 2022): Bookings for events that involve more than 120 in person attendees and events unrelated to Informatics will require specific University approval.  Please liaise with the Director of Professional Services (via the School Office) for any such planned events.

Contact the School office

External events

External events are all events that are not organised by a member of staff of the School of Informatics and/or events that not related to the work and activities of the School of Informatics.

Given the level of demand on our meeting rooms, external bookings need to be approved in advance by either HoS or Director of Professional Services. External events that have a connection with Informatics, or which are of strategic importance to the University, will be looked upon more favourably.

*Please read the Informatics events policy for full details.

Room hire charges - Informatics Forum

How to proceed

  • For an internal event of less than 100 guests

Contact Institute Admin

  • For an external event or an internal event with 100+ guests, please fill in the form below and email us:

Email us

  • Procedures for booking rooms for admin staff

Room booking instructions

Related links

Forum room bookings

Appleton Tower room bookings

Bayes room bookings

Building information